HR & Payroll Specialist

We are seeking a proactive and detail-oriented HR Executive to join our team and support the smooth execution of critical HR operations. This role is ideal for someone who thrives in a fast-paced environment, has a strong understanding of HR best practices, and is passionate about creating efficient, compliant, and employee-centered processes.

As a key member of the HR team, you will take ownership of essential areas such as payroll administration, offboarding, end-of-service (EOS) benefits, attendance management, and disciplinary procedures —ensuring consistency, fairness, and legal compliance across all touchpoints of the employee lifecycle.

Key Responsibilities:

Payroll & Compensation

• Process and validate monthly payroll in accordance with HR policies and local labor laws.
• Coordinate with Finance to ensure accurate and timely salary disbursements.
• Handle payroll-related queries and maintain secure records of compensation data.

Attendance & Timekeeping

• Maintain and update employee shift rosters and attendance records.
• Ensure data accuracy for payroll purposes and resolve discrepancies.
• Train employees on attendance systems and policies during onboarding.

Employee Offboarding & End-of-Service

• Manage the full offboarding lifecycle including exit interviews and documentation.
• Process end-of-service settlements as per legal and company requirements.
• Liaise with Finance to finalize dues and address employee queries.

Disciplinary Actions & Compliance

• Administer disciplinary actions in line with labor laws and internal protocols.
• Prepare warning letters, documentation, and ensure due process in handling disciplinary actions.
• Monitor adherence to HR policies and report deviations to management.

HR Administration & Support

• Maintain accurate employee records in the HRMS and tracking sheets.
• Respond to employee inquiries related to benefits, policies, and procedures.
• Support audits, compliance efforts, and the updating of HR policies.
• Coordinate with HR system provider for any technical issues to be resolved.

What We’re Looking For

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• A minimum of 4 years of overall professional experience, including at least 2 years in an HR role within a diversified retail group or a multinational organization.
• In-depth knowledge of labor laws, payroll systems, and HRMS tools.
• Strong interpersonal and problem-solving skills.