HR Systems & Project Coordinator

JOB SUMMARY

We are seeking an experienced HR Systems & Project Coordinator to join our Human Resources team. This role oversees the administration and optimization of SEU’s HR technology platforms while coordinating projects that enhance HR processes and employee experiences. The coordinator will ensure data accuracy, provide reporting and analytics, and serve as a key liaison between HR, IT, and system vendors.

This is a hybrid role with remote flexibility. Regular in-person hours will be required on SEU’s main campus in Lakeland, FL.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Director of Human Resources

Supervisory Responsibility: N/A

Indirect Supervisory Responsibility: N/A

ESSENTIAL DUTIES - May include, but is not limited to the following:

• Administer and maintain SEU’s HR systems, ensuring functionality, accuracy, and data integrity.
• Coordinate HR technology projects, process improvements, and system enhancements.
• Develop and deliver reports, dashboards, and analytics to support compliance and decision-making.
• Provide training, troubleshooting, and support for HR staff, managers, and employees.
• Collaborate with IT and vendors to manage integrations, updates, and technical needs.
  
• Uphold data privacy, security, and compliance standards while modeling SEU’s Christ-centered values.

ADDITIONAL/NON-ESSENTIAL DUTIES

All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position. Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

LOCATION

Main Campus Hybrid (some remote, some main campus, and/or some other physical location)

EDUCATION

Required Education:

Bachelor's in Human Resources, Business Administration, Information Systems, or a related field (or equivalent work experience)

Preferred Education:

Master's in Human Resources, Business Administration, Information Systems, or a related field (or equivalent work experience)

LICENSES/CERTIFICATIONS

Preferred: SHRM-CP, PHR or other HR certification

EXPERIENCE

Required:

3+ years of experience with HRIS software in an administrative, analyst, or coordinator role.

Preferred:

5+ years of experience with Paycom HRIS software in an administrative, analyst, or coordinator role strongly preferred

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

Strong knowledge of HR processes, data management, and system workflows.

Demonstrated ability to coordinate projects and manage timelines.

Proficiency in HRIS reporting and data analysis.

Excellent communication, problem-solving, and collaboration skills.

Meticulous attention to detail is required for accurate data entry, system configuration, and data auditing.

Ability to troubleshoot HRIS-related issues, identify root causes, and provide timely resolutions

Preferred:

Experience with Paycom strongly preferred; experience with other major HRIS platforms a plus.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment.

• This position is considered non-essential for the purposes of Emergency Response.

Physical Requirements:

• Office Environment: Ability to work primarily in an office setting, which involves sitting for extended periods.
• Computer Use: Proficiency in using computers for various tasks, which requires hand-eye coordination and manual dexterity for typing and handling office equipment.
• Communication: Strong verbal communication skills for meetings, presentations, and interactions with staff, students, and parents.
• Mobility: Capability to move around the office and campus as needed for meetings and events.
• Lifting: Occasionally lift and carry items such as files, documents, or small office equipment weighing up to 20 pounds.
• Visual Requirements: Ability to read and interpret data on computer screens and printed documents.
• Hearing and Speaking: Adequate hearing to participate in conversations and phone calls, and clear speaking ability for effective communication.

Travel:

None

Schedule:

Monday - Friday, 8 am to 4:30 pm

TRAINING

All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows:

SEU onboarding, safety and Paycom training, as specified

SAFETY

• SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.
• Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.
• Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident.
• Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.

SCREENING

All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University’s insurance carrier in order to meet the requirements of the position.

DISCLAIMER

SEU is an at-will employer. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students.

Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant.