HRIS Specialist

Position Summary

The Human Resources Systems & Process Optimization Manager will serve as the functional owner of Hoffman’s Human Resources Information System (HRIS), Oracle HCM, and will report to the HR Director. This role partners closely with the HR team, IT, and business stakeholders to reduce manual work, improve operational efficiency, and increase the value of HR data through optimized system use and standardized processes. This position is both hands‑on and strategic , with a primary focus on system administration, process design, reporting, and enablement of the HR team. The role will be fully in‑office at Hoffman’s main office in Lake-Oswego, OR.

Salary Range - $100,000 – $130,000

Essential Responsibilities:

HRIS Ownership & Optimization

• Serve as the functional owner of Oracle HCM, ensuring it effectively supports HR operations and business needs.
• Continuously evaluate system usage, configurations, and customizations to identify opportunities for simplification, automation, and improved user experience.
• Lead the activation and adoption of underutilized Oracle HCM modules and functionality.
• Maintain governance of any existing or future-purchased HR systems.
Partner closely with IT and HRIS technical resources to ensure aligned governance, security, integrations, and data integrity.

Process Documentation, Improvement, and Execution

• Document current‑state HR processes and collaborate with HR leaders to design optimized, scalable future‑state processes.
• Reduce manual workarounds by embedding workflows, approvals, and data capture directly into Oracle HCM.
• Develop and maintain clear SOPs that align HR processes with system configuration.
• Own several operational processes such as entering and auditing employment transactions.
Ensure system compliance with internal policies, audit requirements, and applicable labor regulations.

Reporting, Analytics & Data Enablement

• Own HR reporting and analytics, including the design, automation, and maintenance of standard and ad‑hoc reports.
• Translate leadership and stakeholder needs into reliable data insights and dashboards.
• Partner with HR and Data teams to establish consistent data definitions and improve people data quality and usability.

Training, Support & Enablement

• Train and support HR team members to ensure effective system usage and strong data discipline.
• Provide tier‑two and tier‑three support for HR systems and coach HR colleagues in tier‑one and tier‑two support functions.
Develop training materials and conduct ongoing learning sessions as system functionality evolves.

Stakeholder & Vendor Collaboration

• Act as a liaison between HR, IT, and third‑party vendors to support system improvements and issue resolution.
Stay informed on Oracle HCM enhancements, industry best practices, and evolving HR technology trends.

Qualifications:

Professional Experience & Education

• Bachelor’s degree in Human Resources, Business, or a related field preferred.
• Minimum of 5-8 years of HR experience.
• Minimum of 3–5 years of HRIS or HR Operations Systems experience.
• Experience supporting a Tier‑1 HCM platform (Oracle HCM, Workday, SAP, UKG, or similar).
Experience in the construction, engineering, or AEC industry preferred.

Required Skills & Competencies

• Strong functional understanding of HR processes (core HR, recruiting, onboarding, reporting, etc.).
• Hands‑on experience configuring, supporting, and optimizing an HRIS.
• Advanced reporting and data analysis skills, including automation and dashboarding.
• Demonstrated ability to document and redesign business processes.
• Strong collaboration, stakeholder management, and training skills.
• Excellent written and verbal communication skills.
• High attention to detail, organization, and follow‑through.
Ability to work effectively across corporate, office, and field environments.

Preferred Skills

• Experience with Oracle HCM (expertise preferred but not required).
• Familiarity with Learning Management Systems.
• Experience supporting integrations and file feeds.
Exposure to Oracle JD Edwards or construction ERP systems a plus.

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is a combination of being stationary and moving about the work location.
• Must be able to work outdoors in varying weather conditions and on active construction sites.
• Must be able to climb stairs, to ascend and descend ladders, scaffold, inspect confined or underground spaces.
• Hands/Arms: Constantly operates a computer and other office productivity machinery. Frequently operates machinery and will use hand/fingers and legs to operate, activate, use, prepare, inspect, place, detect, and position materials.
• Sight: Specific vision abilities required include close vision, depth perception and the ability to adjust focus in an outdoor environment. Must be able to safely operate a vehicle with a valid driver’s license. The work is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, reading print and digital documents.
• Hearing: Must be able to work in proximity to loud equipment more than 50% of the time. Must be able to wear hearing protection, as necessary. Often required to communicate with customers and co-workers in an office setting and on the job site.
• Speech: Ability to communicate laws, ordinances, plans, regulations, protocols, directives, and standard operating procedures related to project scope in English.
• Lift/Carry: Must have the ability to lift or manipulate fifty pounds to a height of three feet and carry or push it 50-100 feet.
• Bending/Twisting: Frequent.
• Kneeling/Crouching/Crawling: Must be able to regularly position self in a kneeling, crouching or crawling position for purpose of examining project work.
• Must be able to physically access all areas and levels of construction site for work progress review.
• Work schedule must be flexible to allow for extended hours or off-shift work to accommodate changing construction schedule and sequences.
Must use independent judgment, organizational and critical thinking skills to determine best method to accomplish desired results.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

**Please note, we are not able to offer sponsorship for this position. **