Human Resource Specialist

Hull, United States

Title: Human Resource Specialist

Agency: J. Sargeant Reynolds Community College

Location: Henrico - 087

FLSA: Exempt

Hiring Range: Salary commensurate with experience, $70,000 - $73,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

Reynolds Community College is seeking a Human Recourses Specialist.
The HR Specialist is primarily responsible for managing and maintaining HR data, records, and compliance. This includes oversight of personnel files, HRIS systems, and regulatory documentation to ensure accuracy and adherence to agency, state, and federal requirements. The role also supports time and labor management functions, ensuring records and reporting are completed pre- and post-payroll, and conducting audits to maintain compliance with policies such as VSDP, FMLA, FLSA, and ACA.

Core Responsibilities:

Maintain and manage HR data systems, personnel records, and documentation in compliance with VCCS, DHRM, state, and federal regulations
Ensure timely and accurate reporting of HR data for audits, compliance reviews, and internal analysis
Serve as the agency HR Records Coordinator and Records Officer, with responsibilities that include:
- Overseeing Records Management: Coordinate the agency’s records program, ensuring effective management of all records regardless of format or final disposition
- Inventory and Evaluation: Lead efforts to inventory, evaluate, and schedule records; develop methods to control creation, maintenance, and disposition of records
- Coordination with State Archives: Collaborate with state archives to develop or revise records series retention and disposition schedules
- Public Records Management: Manage public records and respond to requests in accordance with legal requirements (where applicable)
- Training and Coordination: Provide training to agency personnel on records management and coordinate with other officials as needed
Administer adjunct faculty contracts
Review and submit payroll for Community College Workforce Alliance (CCWA), ensuring completeness and accuracy before and after payroll processing
Oversee timekeeping and payroll records, verifying accuracy and compliance pre- and post-payroll
Conduct regular audits of timesheets and leave records to ensure compliance with VSDP, FMLA, FLSA, ACA, and other applicable policies
Support recruitment, onboarding, and offboarding processes by assisting with and ensuring compliance with I-9s, E-Verify, background checks, and all personnel transactions as needed
Provide guidance to employees and supervisors on HR policies and procedures
Assist with HR- and college-sponsored events such as state service awards, college in-service, commencement, benefits fair, Commonwealth of Virginia Campaign, performance management processes, and professional development initiatives
Respond to inquiries in a timely manner and provide support for HR-related systems and processes
Demonstrate excellent organizational, analytical, and communication skills

Minimum Qualifications:

Knowledge, Skills, and Abilities (KSAs):

Working knowledge of HR data management, compliance standards, and reporting requirements
Experience managing hiring and offboarding policy and procedures in accordance with state and/or federal policies and procedures
Experience managing large data sets and reporting
Knowledge of Fair Labor Standards Act, Affordable Care Act 1500 limitations and/or state timekeeping
Experience with HRIS platforms, timekeeping systems, and payroll processes
Knowledge of applicable laws and regulations including FMLA, FLSA, ACA, and VSDP
Experience handling sensitive information with discretion and professionalism
Training in Human Resources, Business Administration, or related field
Equivalent combination of education and experience may be considered

Additional Considerations:

SHRM-SCP/CP or SHRM Membership

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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