Human Resource Specialist

Overview

New Directions Housing Corporation is a 501(c)(3) not-for-profit corporation, has been serving Louisville and Southern Indiana for over 50 years. We are a community development corporation that focused on providing affordable housing and tailored social services to families of low income, seniors and the disabled. In short, we are Caring Neighbors Building Community.

Position Summary:

Under the general supervision of the President & CEO, and with considerable exercise of initiative and judgement, the Human Resources Specialist is responsible for all aspects of the Human Resources function, including Payroll, Benefits Administration, Unemployment, Performance Management, Compensation Administration, Recruiting, FMLA, etc.

Schedule: Monday – Friday, 8:00am – 4:30pm (flexible start times)

FLSA Status: Salary – Exempt / Full Time

Salary Range: $50,000 - $60,000 annually

Essential Responsibilities:

1) Provides administration and facilitates enrollment for employee benefits, including:

• Health, Dental, Vision, and Flexible Spending Accounts (FSA)
• Short-Term Disability and Long-Term Disability
• Life Insurance and Voluntary Life Insurance
• Supplemental Insurance
• 401k Plan
• Solidarity Loan Program
• Workers Compensation

2) Processes and responds in a timely manner for all Unemployment claims.

• Manages documentation for employee files to support unemployment claim response.

3) Processes claims for Worker’s Comp, Short-Term & Long-Term Disability, 401k Distributions, etc.

4) Manages FMLA administration in compliance with all applicable laws and company policies.

5) Maintains HRIS/Payroll system (APS)

• Submits all employee changes to Payroll Specialist
• Reviews and periodically processes payroll in collaboration with Payroll Specialist
• Provides training and Payroll Helpdesk assistance to employees

6) Maintains physical files for current and past employees per compliance standards, including personnel files, driver’s license / proof of insurance files for drivers, and I-9s.

7) Manages all stages of the employee life cycle, in collaboration with supervisors, to include:

• Recruiting
• On-boarding
• Training and Development
• Performance Management
• Terminations

8) Maintains and revises Employee Handbook and related policies as needed to comply with Federal, State, and local employment statues and best practices.

9) Guides and provides recommendations to supervisors on organizational policies, performance management and compensation.

10) Manages safety program, in conjunction with Worker’s Compensation to include:

• Safety awareness program
• Emergency Exit plans
• ID badges
• Annual OSHA Reporting
• Annual Workers Compensation Audits

11) Manages programming and resources for employee engagement and retention efforts, including:

• Creates a calendar of Employee Resource events.
• Plans and facilitates Quarterly staff meetings and other employee events.
• Facilitates Employee Engagement Committee meetings and events.
• Provides budget for Employee Events to Committee and tracks usage.

12) Complies with Affordable Care Act provisions in the administration of the health benefits and employee eligibility. Completes required reporting on an annual basis.

13) Completes reporting for annual discrimination testing and 5500 reporting for 401k plan.

14) Completes reporting as required by: Finance Dept, Human Relations Commission, OSHA, NeighborWorks, etc.

15) Manages HR Department budget, including tracking expenses and reviewing/approving invoices.

16) Performs other related duties as assigned

Essential Qualifications, Experience & Skills:

• Minimum of two (2) years experience serving in an HR or related function preferred.
• Bachelor’s degree in HR or Business Administration; a combination of education, training and experience that results in demonstrated competency to perform the work may be substituted.
• Knowledge of Federal, State and Local laws as applicable to the fields of HR and Employment.
• Advance computer proficiency; Word, Excel, PowerPoint, HRIS and payroll systems.
• Customer service oriented with excellent oral and written communication; strong interpersonal skills.
• Ability to organize and manage multiple priorities.
• Demonstrated ability to lead people and get results through others.
• Ability to think ahead and plan over a one- to two-year time span.
• Maintain the confidentiality of any information s/he encounters.
• Maintain a valid driver’s license, have reliable transportation and automobile insurance.
• Successfully pass any required pre-employment background screening, including any required drug test.
• Team player with commitment to the agency’s values.

Valued Skills & Experience:

• Extensive knowledge of human resource policies, procedures and best practices
• Certified Professional in Human Resources (SHRM- CP)

Reporting To This Position: None

Physical Demands, Work Environment, Machines, Tools & Equipment:
The characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands:While performing duties of job, employee is required sit for long periods of time; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds.
• W*_ork Environment: *_ This work is performed primarily in an office setting but somewhat frequent travel to satellite offices is required for new hire orientations, meetings, announcements, etc.
• Machines, Tools & Equipment:Computer and various applications (Outlook, Word, Excel, Yardi, APS), printer, photocopy machine, fax machine, telephone, automobiles, cell phone, calculator, shredder.

Additional Information

In addition to a sense of purpose and pride in their work, eligible employees enjoy paid holidays, paid leave, paid Life, Short and Long-Term Disability Insurance, 401k Retirement Planning and 3% employer match, as well as access to NDHC's Section 125 Health Plan which includes Medical, Dental and Supplemental Insurance. All offered benefits and the waiting periods are described in depth in our Employee Benefits Guide.

Submissions that include cover letters will be reviewed more favorably.

No phone calls please.

New Directions Housing Corporation is an Equal Opportunity Employer. NDHC's employment practices consist of recruiting and hiring qualified employees without discrimination with regard to age, color, disability, familial status, gender, gender identification, marital status, national origin, race, religion, sexual orientation, genetic identifying information, or veteran status. It is our policy that equal employment opportunity be provided with respect to hiring, compensation, promotion, benefits and all other privileges and conditions of employment.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Human resources management: 2 years (Required)

License/Certification:

• SHRM Certified Professional (Preferred)
• Driver's License (Required)

Work Location: In person