Human Resources Admin

Description:

Company Description:

In 1990, a small group of dedicated volunteers with a desire to eliminate substandard housing in our community founded San Gabriel Valley Habitat for Humanity. Thanks to our supporters, more than 200 local and international families have been able to build or repair their own homes here in Los Angeles’ San Gabriel Valley and beyond. Through the years, we have maintained our unrelenting determination to help families in need by offering a hand up, not a handout. Through donations, shopping at our ReStores, volunteering or adding a voice to support affordable housing, everyone can help families achieve the strength, stability, and self-reliance they need to build better lives for themselves.

Position Summary

The Human Resources Administrator provides essential administrative and operational support to the HR Department, ensuring the accuracy, consistency, and compliance of all HR processes and systems. This position assists with employee onboarding, record maintenance, benefits administration, training coordination, and compliance tracking.

Reporting to the HR Generalist, the HR Administrator plays a key role in maintaining organized and compliant HR documentation, improving data integrity across platforms such as Paylocity and Mineral, and ensuring smooth, efficient HR operations that support both employees and management.

This position is ideal for a detail-oriented and organized individual who takes initiative, values accuracy, and is eager to grow their HR career in a mission-driven, collaborative environment.

Requirements:

Key Responsibilities

Recruitment & Onboarding

• Post job openings across platforms and assist with candidate tracking and interview scheduling.
• Prepare new hire packets and coordinate onboarding activities.
• Conduct reference checks and assist with background screening coordination.
• Create and maintain accurate job descriptions and ensure updates are completed with supervisors.

Employee Records & Compliance

• Maintain and update employee personnel files in both digital and paper formats.
• Conduct periodic audits to ensure compliance with federal and state employment laws.
• Track employee certifications, training completions, and compliance requirements (Paylocity, Mineral & Internal Shared Drive).
• Maintain HR calendars for reviews, trainings, and other HR-related deadlines.

Benefits Administration

• Support the HR Generalist during Open Enrollment and with benefit-related questions.
• Track and process new hire enrollments, terminations, and qualifying life event changes.
• Maintain accurate benefits records and assist in preparing reports for the CFO or external vendors.

Training & Development

• Schedule and track completion of required trainings.
• Maintain training records and generate completion reports for leadership review.
• Assist in developing and distributing training materials or communications.

General HR & Administrative Support

• Draft and distribute internal HR communications, memos, and announcements.
• Assist with HR reports, surveys, and audits.
• Support payroll data collection and verification of timecards.
• Perform other duties as assigned to support the HR function and organizational priorities.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent work experience).
• 1–3 years of HR or administrative experience preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy in data entry and documentation.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with HRIS systems (Paylocity preferred).
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Familiarity with California labor laws and HR best practices a preferred.

Commitment: Is committed to San Gabriel Valley Habitat for Humanity’s mission to eliminate substandard housing and make affordable housing a matter of conscience and action. SGV Habitat for Humanity actively seeks and welcomes applications from candidates with exceptional qualifications. SGV Habitat for Humanity is an Equal Opportunity Employer and will consider all qualified individuals, including minorities, women, individuals with disabilities, and veterans, regardless of race, religion, age, color, national origin, sex, sexual orientation, genetics, gender identity, or any other legally protected characteristic. SGV Habitat for Humanity will not inquire about a job applicant's criminal conviction history prior to making a conditional offer of employment.