Human Resources Administrative Assistant

Resource Label Group, LLC is a leading full-service provider of label and packaging solutions with a diverse product offering which includes pressure sensitive labels, shrink sleeves, RFID/NFC technology, sustainable product solutions, scent activation technology, pharmaceutical packaging and fulfillment services. Resource Label provides products and services for the food, beverage, chemical, household products, personal care, nutraceutical, pharmaceutical, medical device, and technology industries. With locations across the U.S. and Canada, Resource Label Group provides national leadership and scale to deliver capabilities, technologies, systems, and creative solutions that customers require.

We are currently recruiting a Human Resources Administrative Specialist to join our team! The HR Administrative Specialist provides day-to-day administrative and operational support to the Human Resources department. This role assists with payroll processing, employee records, recruiting coordination, and HR compliance tasks. The ideal candidate is organized, detail-oriented, and able to handle confidential information with professionalism and discretion. The Specialist will have direct support from the Regional HR Manager as well as the other HR Professionals in the Western Region.

Responsibilities:

• Support the HR team in communicating and maintaining company policies and procedures
• Assist with bi-weekly payroll preparation by verifying hours worked and reviewing timekeeping reports; experience with ADP Workforce is preferred
• Maintain accurate employee records, personnel files, and HR databases
• Track employee leave, PTO, and sick time in accordance with company policy and California state requirements
• Coordinate onboarding activities, including new hire paperwork, background checks, and orientation scheduling
• Support recruiting efforts by posting jobs, scheduling interviews, and assisting with candidate communication
• Help organize employee engagement initiatives, recognition programs, and HR-related communications
• Assist in safety documentation, training recordkeeping, and incident reporting
• Provide administrative support for performance review tracking and other HR processes
• Respond to routine employee inquiries regarding HR policies, benefits, and general HR procedures

Qualifications:

• Associate degree or equivalent work experience; bachelor's degree in Human Resources, Business, or a related field preferred
• 2+ years of HR or administrative experience, preferably in a manufacturing, logistics, or similar environment
• 2+ years of Employee Relations experience
• Working knowledge of HR principles, employment laws, and payroll processes
• Excellent communication, organizational, and time-management skills
• Proficient in Microsoft Office Suite; experience with HRIS systems (especially ADP Workforce Now) preferred
• Ability to handle confidential information with integrity and discretion
• Strong attention to detail and a proactive approach to problem-solving

• Answer and screen telephone calls, and arrange conference calls.
• Greet visitors and maintain the appearance of the lobby area.
• Prepare daily billings by comparing packing lists with the corresponding customer purchase orders and verifying accuracy against the Pre-Invoice Edit List. Return job jackets to Customer Service and forward completed billings to the Customer Service Manager.
• Organize and maintain filing systems. File job jackets, loose job tickets, finished goods tickets, quotes, and correspondence. Match approvals with job jackets and file accordingly. File all invoices and purchase orders.
• Route incoming mail. Deliver payables and receivables to Accounting and distribute remaining mail to appropriate mailboxes.
• Receive and route incoming faxes to the proper mailboxes. Pair faxed orders with the corresponding job jackets and route to Customer Service.
• Check freight bills against invoices. Archive obsolete files.
• Verify accuracy of payables before preparing for mailing. Compare check amounts and remittance addresses against the payables list. Record payment information on the file copy of the invoice. Collate, stuff, and stamp invoices, payments, and envelopes; place in outbound mail.
• Prepare and organize expense reports for members of senior management.
• Order and maintain appropriate levels of office supplies, including file folders, envelopes, copy/fax paper, and toner. Requisition replacement supplies as needed.
• Maintain a supply of necessary forms in the file room in an organized, meticulous fashion.
• Compose and type routine correspondence with a high level of attention to detail.
• Coordinate schedules and make appointments for members of senior management and sales representatives.
• Arrange and coordinate travel schedules and reservations as needed.
• Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities.
• Make copies of correspondence or other printed materials to support staff and clients.
• Prepare outgoing mail and correspondence, including emails and faxes.

Why work with us? Take a look at all we have to offer!

• Paid Time Off and Paid Holidays
• Comprehensive and Competitive Medical, Dental and Vision coverage
• Company Paid Short-Term Disability Insurance and Life Insurance
Additional Benefits
• - Long-Term Disability, Supplemental Life, Accident and Critical Illness Coverage Plans
• Excellent 401(k) retirement plan with generous company contribution
• We pride ourselves in investing in our employees by offering onsite training and the ability to have unlimited growth
  potential within our organization
• We believe in rewarding our employees with performance-based salary increases

CLICK HERE to watch a video and learn more about us!

Resource Label Group, LLC (RLG) is a leading full-service provider of label and packaging solutions with a diverse product offering which includes pressure sensitive labels, shrink sleeves, RFID/NFC technology, sustainable product solutions, scent activation technology, pharmaceutical packaging and fulfillment services. Resource Label provides products and services for the food, beverage, chemical, household products, personal care, nutraceutical, pharmaceutical, medical device, and technology industries. With locations across the U.S. and Canada, RLG provides national leadership and scale to deliver capabilities, technologies, systems, and creative solutions that customers require.