Human Resources Assistant

About the Role:
We are seeking a detail-oriented and proactive Human Resources Assistant to join our team. This role is vital to the smooth operation of our HR department, supporting administrative functions, payroll processing, recruiting, and onboarding activities. You’ll work directly with the HR Manager and cross-functional teams to ensure a seamless and professional employee experience.

Key Responsibilities:
Administrative Support:
Schedule meetings, manage calendars, and coordinate travel.
Prepare internal documents, reports, memos, and presentations.
Maintain office supplies and assist with company events and internal communications.
Handle reception duties, including greeting visitors and managing incoming mail and calls.
Payroll Support:
Audit and process timecards for 150+ employees across multiple locations.
Enter and update payroll data in ADP.
Monitor PTO balances and assist with payroll inquiries.
Maintain confidentiality of sensitive payroll and personnel information.
Recruiting & Onboarding:
Post job ads, screen resumes, and schedule interviews.
Coordinate background checks, E-Verify, and DBIDS processing.
Assist with onboarding paperwork and first-day orientation.
Maintain applicant tracking logs and assist with hiring reports.

HR & Compliance:
Maintain accurate employee files (digital and physical).
Support labor and headcount reporting.
Assist with filing and organizing legal and HR documents.
Help with special projects and company compliance needs.

Qualifications:
High School diploma or GED required; Associate or Bachelor’s degree preferred.
2+ years in HR, administrative, or payroll support roles.
Experience with ADP and applicant tracking systems is a plus.
Strong organizational skills and attention to detail.
Proficient in Microsoft Office (Word, Excel, Outlook).
Excellent communication and interpersonal skills.
Must be able to handle confidential information professionally.
Why Join Us?
Collaborative, team-oriented culture
Opportunities for growth and development
Supportive leadership and an inclusive environment
Paid holidays, vacation, and other benefits (details provided during interview)
How to Apply:
Click “Apply Now” and upload your resume. Qualified candidates will be contacted for an interview.
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Equal Opportunity Employer: We are committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, or disability.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• Health savings account
• Paid time off

Experience:

• Human resources: 2 years (Preferred)

Ability to Commute:

• Oceanside, CA 92058 (Required)

Ability to Relocate:

• Oceanside, CA 92058: Relocate before starting work (Required)

Work Location: In person