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Human Resources Assistant

West Columbia, United States

GENERAL SUMMARY

Under regular supervision, supports the daily functions of our Human Resources department. The ideal candidate will assist with recruitment, onboarding, employee records management, benefits administration, and HR compliance. This role requires strong interpersonal skills, confidentiality, and a proactive attitude. This is a 232-day position that reports directly to the Leadership Team.

ESSENTIAL JOB FUNCTIONS

Support the recruitment process by posting job ads, screening candidates, and scheduling interviews
Coordinate onboarding and offboarding processes, including new hire orientations and exit interviews
Maintain accurate and up-to-date employee records and HR databases
Assist with benefits administration, including enrollments, changes, and answering employee inquiries
Ensure compliance with labor laws and internal policies
Prepare HR documents such as employment contracts and policies
Assist with performance review and employee engagement programs
Support payroll preparation by providing relevant data (e.g., absences, bonuses, leaves)
Organize and participate in HR projects and initiatives
Respond to internal and external HR-related inquiries or requests

GENERAL JOB FUNCTIONS

Is punctual and maintains regular attendance
Has the ability to plan, organize and prioritize daily assignments and work activities
Maintains a clean and orderly work environment
Assists in upholding and enforcing school rules, administrative regulations, and board policies
Keeps abreast of changes in school policies and students' needs and interests
Participates in school staff development programs as assigned by the Head of School
Interacts and communicates with various groups and individuals (such as parents, staff, students, school administrators, service providers and the general public)
Performs routine administrative/office tasks as required, including but not limited to preparing reports and correspondences, copying and filing documents, answering the telephone, sending and receiving faxes and emails, entering and retrieving computer data, etc.
Recognizes and follows the appropriate procedures in the "chain of command" as designated by board policies and/or administrative procedures
Presents a positive image of East Point Academy at all times
Willingly performs other related duties as assigned

Education and Experience:

Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
1–3 years of experience in an HR support or administrative role preferred
Familiarity with HRIS systems (e.g., BambooHR, ADP, Workday)
Knowledge of labor laws and HR best practices
Excellent organizational and time-management skills
Strong communication and interpersonal abilities
Discretion and confidentiality are a must
Proficient in Microsoft Office (Word, Excel, Outlook)

Preferred Skills:

HR certification (e.g., SHRM-CP, PHR) is a plus
Multilingual skills are a bonus

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Knowledge:

Has thorough knowledge of the methods, policies and procedures pertaining to specific duties of the Human Resources Coordinator
Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position
Has thorough knowledge of modern office practices, procedures and of business English and arithmetic
Knows how to maintain effective relationships with students, parents, co-workers, personnel of other departments, professionals and members of the public through contact and cooperation
Knows how to react calmly and quickly in emergency situations
Knows how to operate and maintain a variety of office equipment as necessary in the performance of daily activities
Has knowledge of the terminology and various professional languages used within the department

Working Conditions

Conducts duties in an open and active office environment with some exposure to environmental conditions
Requires ability to work under a degree of stress related to duties that require constant attention
Physical demands include walking or standing and lifting/moving of items related to the job on a recurring basis
Occasional local travel is required; occasional overnight travel is required
Job requires the operation of standard office equipment

Responsibility

Responsible for completing assigned work within the deadlines in accordance with directives, policy, standards and prescribed procedures
Responsible for attending and remaining at work regularly and adheres to policies and procedures regarding attendance, absenteeism and tardiness, providing adequate notice to administration with respect to vacation time and leave requests

DISCLAIMER STATEMENT

This job description is not intended as an employment agreement or contract. Job duties may be altered at the discretion of the Head of School at any time without notice.

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