Human Resources Assistant

Brief Description

DUTIES AND RESPONSIBILITIES:

Adhere to all company policies and procedures.
Maintain accurate and up-to-date human resource files, records, and documentation.
Maintain the integrity and confidentiality of human resource files and records.
Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.
Act as a liaison between the organization and the external benefits providers and vendors, which may include health, disability, and retirement plan providers.
Assist with payroll functions including, answering employee questions and distributing checks.
Provides clerical support to the HR department.
Support Recruiting by conducting Phone Screenings, prepare and track Onboarding documents, act as a liaison for new hires, and participate in presenting New Hire orientations.
Order department supplies and track inventory.
Track variety of information required, per regulations and company policy and procedures.
Assist with department Self Reviews.
Assist with planning and execution of special events such as benefits enrollment, department activities, and other events.
Develop a broad general understanding of current local, state and federal regulations.
Develop a general knowledge of Title XXII and Title V.
Participate in professional development opportunities implementing new skills, knowledge and procedures.
Participate in meetings, trainings, and workshops.
Maintain and encourage professional, open and ongoing communication with staff and vendors.
Travel when necessary to conduct SJB business.
Work as a member of the SJB team by promoting the mission, values, philosophy of SJB.
Other duties as assigned by Human Resources Manager or Human Resources Director.

ADMINISTRATION:

Coordinate activities to ensure timely completion of tasks and projects.
Ensure necessary reports and paperwork are completed accurately and submitted within the given timeframe.
Work closely with other departments to ensure compliance.

HEALTH AND SAFETY:

Report safety hazards and injuries immediately and ensure proper paperwork is competed in a timely manner.
Mandated to report suspected child abuse.

SKILLS AND ABILITIES:

Organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling based and prioritization, and driven by excellence.
Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.
Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.
Thorough knowledge of office administration including efficient filing systems, office machines and equipment, and computer software such as Word, Excel, Publisher, Outlook (email & calendar).
Skilled in customer service and employee relations.
Must present a neat, professional appearance.
Ability to adjust tasks and focus with composure, and in accordance with changing deadlines and priorities.
Belief in working as a professional, cohesive team member.
Ability to define and solve practical problems and deal with a variety of concrete variables.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Awareness and respect for cultural differences.

EDUCATION AND EXPERIENCE:

Must be at least 18 years of age.
Must be in good health as verified by a current health screening, including a test for Tuberculosis performed under the supervision of a physician not more than 60 days prior to employment.
Proof of up-to-date immunization records to include but not limited to Measles, Pertussis, Tuberculosis (every 4 years), and Influenza (annually).
Must be able to pass a fingerprint clearance, criminal record, FBI and DOJ clearance and child abuse index check prior to employment.
Must possess California Driver’s License and meet minimum insurance requirements for personal vehicle and have a driving record which meets the standards set forth in Administrative Regulation 4532 and 4533. If current auto insurance has a “Business Use Exclusion” it will need to be removed from your policy.
Completion of Mandated Reporter Training as per Assembly Bill 1207. Must be completed every 2 years.
Bilingual/Biliterate a plus.

Requirements

Summary

EDUCATION AND EXPERIENCE:

Must be at least 18 years of age.
Must be in good health as verified by a current health screening, including a test for Tuberculosis performed under the supervision of a physician not more than 60 days prior to employment.
Proof of up-to-date immunization records to include but not limited to Measles, Pertussis, Tuberculosis (every 4 years), and Influenza (annually).
Must be able to pass a fingerprint clearance, criminal record, FBI and DOJ clearance and child abuse index check prior to employment.
Must possess California Driver’s License and meet minimum insurance requirements for personal vehicle and have a driving record which meets the standards set forth in Administrative Regulation 4532 and 4533. If current auto insurance has a “Business Use Exclusion” it will need to be removed from your policy.
Completion of Mandated Reporter Training as per Assembly Bill 1207. Must be completed every 2 years.
Bilingual/Biliterate a plus.

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