Human Resources Assistant

Job Title: HR Assistant

Location: Chicago, IL

Industry: Healthcare

Compensation: $24.00 – $28.00 / Hourly

Work Schedule: Monday–Friday, 8:00 AM – 4:30 PM | 100% Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a respected healthcare organization in the Chicago area, for a Resource Assistant supporting their Support Services department. This team plays a critical role in maintaining smooth day-to-day operations across multiple hospital divisions by supporting payroll, attendance tracking, employee records, and HR-related processes. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working with data, systems, and cross-functional teams.

Job Description:

The Resource Assistant will provide administrative and operational support for the Support Services department, with a strong focus on payroll processing, timekeeping, attendance management, and employee record maintenance. This role will serve as a key point of contact for internal teams regarding time and attendance, HR processes, and reporting. The ideal candidate is highly organized, detail-oriented, and experienced with Kronos (UKG) and Excel reporting.

Key Responsibilities:

• Review, audit, and process employee timecards using Kronos (UKG) across multiple support service departments
• Track missing punches, attendance issues, and time entry corrections for payroll accuracy
• Maintain employee attendance records and monitor compliance with attendance policies
• Support bereavement, family sick time, and leave tracking processes according to policy guidelines
• Assist with overtime and vacation scheduling systems by updating employee access and maintaining records
• Serve as a primary contact for timekeeping questions and payroll-related administrative support
• Generate reports and maintain spreadsheets in Excel for labor tracking and department reporting
• Assist with onboarding support and system training related to timekeeping processes
• Participate in HR-related meetings and support documentation for employee relations matters when needed
• Provide general administrative and operational support to department leadership

Qualifications:

• Bachelor’s degree required
• Previous experience in administrative support, HR coordination, payroll, or data entry required
• Strong experience with Microsoft Excel, including reporting and spreadsheet management
• Kronos (UKG) experience is highly preferred
• Ability to manage multiple priorities and work independently in a fast-paced environment
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Strong problem-solving skills and sound judgment
• Ability to work effectively with employees and leadership at all levels

Additional Details:

• This is a fully onsite position located in Chicago, IL
• Business casual dress code

Perks:

• Opportunity to join a well-established and highly respected healthcare organization
• Long-term opportunity with potential for permanent placement
• Stable Monday–Friday daytime schedule
• Exposure to high-level operations, payroll, and HR functions
• Collaborative team environment with strong leadership support

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.