Human Resources Assistant & Accounting Coordinator

The Human Resources Assistant & Accounting Coordinator is responsible for administering day-to-day HR functions while providing backup support to payroll and accounts receivable processes. This role serves as the primary point of contact for employee relations, benefits administration, and recruitment while cross-training in financial operations to ensure business continuity. The position requires a detail-oriented, confidential, and service-minded professional who thrives in a dynamic, event-driven environment.

Key Responsibilities

Human Resources

• Administer employee lifecycle processes including recruiting, onboarding, orientation, and offboarding.
• Maintain personnel records and ensure compliance with applicable labor laws and company policies.
• Manage benefits enrollment, employee communications, and annual open enrollment.
• Track time-off requests, leaves of absence, and employee attendance records.
• Coordinate training and development activities; maintain compliance training files.
• Serve as employee resource for HR-related questions.

Payroll & Timekeeping

• Serve as backup for payroll processing, including timekeeping review, adjustments, and payroll submission.
• Assist with wage, deduction, and benefit adjustments when needed.
• Ensure compliance with wage and hour laws and company policies.

Accounts Receivable

• Assist with client invoicing, posting payments, and reconciling accounts as needed.
• Support collection efforts by following up on outstanding balances.
• Prepare and maintain supporting documentation for event settlements and receivables.

General Administration

• Maintain confidentiality of sensitive employee and financial information.
• Support annual audit requests related to HR, payroll, or AR records.
• Participate in special projects assigned by management.
• Additional responsibilities may be assigned as necessary to support department or organizational objectives.

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, preferred; equivalent experience considered.
• 2–4 years of HR or payroll experience; exposure to accounting functions is desirable.
• Experience in hospitality, venue management, collective bargaining agreements, or public sector setting a plus.

Skills & Competencies

• Strong knowledge of bookkeeping.
• Background in HR and benefits
• Familiarity with payroll systems (ADP, Paychex, or similar) and accounting software.
• Proficiency in Microsoft Office, especially Excel and Word.
• Excellent organizational and communication skills.
• Ability to manage confidential information with discretion.

Job Type: Full-time

Pay: $24.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Education:

• Associate (Preferred)

Experience:

• Accounting: 2 years (Preferred)
• Human resources: 5 years (Preferred)

Ability to Commute:

• Buffalo, NY 14202 (Preferred)

Work Location: In person