Human Resources Assistant / Human Resources Assistant - 180333

Job Responsibilities

• Maintains agency badge issuance and replacement process, including generating new badges, suspending access, and deactivating badges. Designs badges that align with branding guidelines set by the agency. Input and update employee access needs and relevant information into the agency's dedicated database and security system. Collaborates with the Office of Inspector General and other stakeholders to ensure the accuracy and currency of access information. Maintains a comprehensive tracking system for all badges issued, including activation, updates, deactivation, suspension, and access level details via tracking log and generated reports in Access Control system. Issues and tracks temporary and contractor badging projects for the agency in direct partnership with OIG and Facilities Management.
• Disseminates hiring packets for routing and signature. Communicates routing status to employment and recruitment team. Uploads final hiring packets into OnBase filing system including any attached payroll information. Sends out regret information as part of the Agency's hiring process. Closes out and archives vacancies in the hiring system. Schedules interviews and coordinates interviewees to and from interviews upon management request.
• Prepares new hire orientation folders and paperwork. Creates new hire fob and computer password handout information. Uploads pictures of new employees to IT and into the agency's security access system. Works in close partnership with IT to resolve password issues. Maintains I-9 forms and required documentation on all DMV employees, including separated employees. Ensures all I-9 forms are inputted into the E-Verify system within 3 days of the employee’s orientation date. Runs reports in E-Verify and reviews issues to escalate or that warrant review by Homeland Security.
• Responsible for scanning all active and non-active personnel files to OnBase.
• Opens, sorts, and delivers mail to Human Resources. Makes copies of FOIA documents upon request by FOIA Manager and Legal Department.
• Serves as liaison between the Office of Human Resources and the Warehouse, including archiving files according to archiving schedule, retrieving former employee records, and maintaining the active log of former employee records stored.
• Assist in the daily job posting process as needed. The process includes posting, disseminating, communications, following up, updating, logging, reposting, reconciling and closing out job postings. Disseminates applications on a determined basis and/or upon request.
• All other duties and projects as they become available and assigned.

Minimum and Additional Requirements

Minimum Requirements

• A high school diploma and administrative experience. A bachelor's degree may be substituted for the required work experience.

Agency Requirement

• Must complete a nationwide criminal background check to include finger printing.

• Knowledge of principles and practices of human resource management.
• Knowledge of recruiting and employment policies and procedures.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively.
• Ability to make and communicate decisions.
• Ability to analyze data and present ideas effectively.
• Employee works under direct supervision of the HR Manager with day-to-day guidance.
• Discretion is allowed in making decisions in areas that are routine and well defined.
• Situations involving special circumstances must be referred to the HR Manager.
• Must be able to work in a busy office environment where processing volume and meeting deadlines are required.

Additional Comments

What’s in it for you?
At the SCDMV you get to be part of an exceptional team and diverse culture that nurtures mutual success for our customers, employees, and our communities.

The South Carolina Department of Motor Vehicles offers an exceptional benefits package for full time employees (FTE) employees.

• Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)
• An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household