Human Resources Assistant/ Reception

Position: HR Assistant/ Front Receptionist (Full Time)

Reports to: Human Resources Manager

Position Location: 602 E. Walnut Street, Watseka, IL 60970

Company Overview: We are a leading metal manufacturing company committed to innovation, quality, and customer satisfaction. Join our dynamic team and contribute to our mission of delivering top-notch metal products to our customers

Position Mission: This position provides daily support to the Human Resources department and serves as the first point of contact for visitors and employees. The ideal candidate will be detail-oriented, professional, and able to handle multiple responsibilities with accuracy and confidentiality.

Compensation: Hourly, Overtime Non-Exempt; Wage Range: $20.00 to $26.00/ per hour

Revision Level: R1 (10/25/2025)

Primary Activities:

Administrative and HR Support

• Maintain accurate timekeeping records and correct missed punches in Paychex.
• Communicate with supervisors to verify attendance and update the Attendance Points workbook.
• Record call-offs, point updates, and prepare attendance reminder forms for employees.
• Assist with employee onboarding and terminations including setting up and removing employee records in Paychex and other internal systems.
• Enter employee changes such as transfers or pay adjustments and ensure proper documentation is received.
• Support HR with benefit enrollments, open enrollment updates, and uniform orders.
• Prepare and distribute employee recognition materials including birthday and anniversary acknowledgments.

Front Desk and Reception Duties

• Greet visitors and provide a welcoming environment for guests and employees.
• Answer and direct incoming calls to the appropriate departments.
• Sort and distribute incoming and outgoing mail.
• Prepare outgoing checks and ensure timely mailing for the accounting department.
• Maintain a clean and organized front office area.

Reporting and Payroll Assistance

• Assist with bi-weekly payroll preparation by ensuring timecards are accurate and approved.
• Run reports, enter adjustments, and communicate with managers for missing hours.
• Prepare weekly and monthly reports such as metrics, labor distribution, and benefit invoices.

General Support

• Assist employees with Paychex access, attendance questions, and employment verifications.
• Help coordinate employee appreciation lunches and company events.
• Maintain office supplies and restock beverages and snacks as needed.
• Handle confidential information with discretion and professionalism.

Qualifications

• Prior experience in an administrative or HR support role preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office and familiarity with Paychex or similar HR systems is a plus.
• Ability to manage multiple tasks while maintaining accuracy and confidentiality.

Attributes

• Demonstrates reliable attendance and work the necessary hours, including overtime when required, to complete assignments accurately and on time.
• Maintains an organized and efficient workspace.
• Provides accurate and timely communication to coworkers and management regarding important information and updates.
• Works collaboratively with coworkers and management to support teamwork and effective communication throughout the organization.
• Follows all company policies, procedures, ISO standards, and safety regulations.
• Accepts instructions and responsibilities with a positive attitude, treating others with respect and professionalism.
• Serves as a positive role model by demonstrating integrity, professionalism, and a strong work ethic that encourages others to do the same.

Equal Employment Opportunity Statement
T&D Metal Products provides equal employment opportunities to all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic in accordance with applicable laws. We are committed to creating an inclusive environment where all employees feel valued, respected, and supported.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Expected hours: 40 – 48 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of experience do you have working in human resources or a related administrative role? (Do not skip any questions, please.)
• Have you ever assisted with payroll, employee onboarding, or benefits administration? If so, please describe your experience.
• Have you worked in a manufacturing or industrial setting before?
• What do you believe is the most important quality for an HR Assistant to have?
• Have you ever handled confidential employee information? How do you ensure confidentiality?

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant: 3 years (Required)
• Payroll management: 2 years (Preferred)
• Microsoft Office: 3 years (Preferred)
• Microsoft Excel: 3 years (Required)

Language:

• English (Required)
• Spanish (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Watseka, IL 60970 (Required)

Work Location: In person