Human Resources Coordinator

Who We Are:

Any Baby Can, a Central Texas nonprofit, partners with families to overcome obstacles and achieve well-being. With programs that meet clients where they are – at home, work, or school – Any Baby Can helps build stability, develop skills, and navigate systems so children and families reach their full potential. Any Baby Can is based in the Austin Metropolitan area and provides direct services across an 8-county region.

At Any Baby Can, we recognize our staff as our most valuable resource and the drivers of our success. We are proud to be recognized as one of the Best Places for Working Parents in Austin for 5 years in a row, designated as a Texas Mother-Friendly Worksite and one of the Mayor’s Healthiest Workplaces from the Mayor’s Health and Fitness Council in Austin. We prioritize staff well-being in a variety of ways, including a competitive benefits package, flexible and remote work schedules, a generous number of paid holidays, personal time off, and vacation leave.

Position Summary:

Any Baby Can is looking for a Human Resources Coordinator who will provide administrative support to the Human Resources department including but not limited to talent management, employee onboarding, benefits administration, personnel actions process, maintaining employee data HRIS (Paycom), and other HR related duties. This position will report to the Human Resources Supervisor and be part of a three-person HR team.

Key Responsibilities:

• Maintain electronic human resources files in HRIS by inputting employee data and ensuring employee records up to date by processing changes in a timely fashion.
• Assist with recruitment and hiring including but not limited to posting open positions on the Any Baby Can career portal and social media platforms, preparing job offer letters and other pre-employment documents, entering I-9 information in E-Verify, background checks, and setting up accounts for new hires in the HRIS system.
• Assist with the scheduling and preparation of orientation including collaborating with speakers to ensure documentation is up to date.
• Support the administration of employee benefits by assisting with open enrollment, processing changes and answering routine benefit questions.
• Process terminations by submitting post-employment documentation to the appropriate parties and scheduling exit interviews.
• Respond to verification of employment inquiries for lending institutions and any other external entities in accordance with company policy and confidentiality standards.
• Maintain and update the Employee Handbook as needed to reflect policy or organizational changes.
• Maintain and update the organizational chart regularly to reflect staffing changes.
• Support the CEO, Executive Administrator and the Human Resources team with the planning and implementation of employee-related events and organizational initiatives.
• Serve as point of contact for the human resources mailbox; review and route emails to the Human Resources Supervisor and/or Chief Human Resources Officer (CHRO) as needed.
• Collaborate with the Payroll team to address and resolve payroll issues as they arise.
• Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Performs customer service functions by answering employee requests and questions.
• Conducts audits of payroll, benefits or other HR programs. and recommends appropriate actions or resolutions.
• Assist with the preparation of reports and presentations as needed.
• Perform other assignments as needed or required.

Qualifications:

• Associate’s degree in human resources, Business Administration or other related field required; bachelor’s degree preferred.
• Minimum of 3+ years in an HR Coordinator or Administrator role required.
• Experience in a non-profit HR administrative role preferred.
• Human Resources Certification (aPHR, PHR or SHRM -CP) preferred.
• Knowledge in Human Resources core functions including I-9/E-Verify requirements, onboarding, compliance, employment law and compliance.
• Intermediate knowledge of Human Resource Information Systems; Paycom experience preferred.
• Strong organizational and time management skills; able to manage multiple projects and tasks effectively.
• Detail-oriented with strong focus on accuracy in documentation and recordkeeping.
• Able to work well under deadlines in a changing environment and perform multiple tasks effectively and concurrently.
• Strong written and verbal communication skills.
• Excellent interpersonal, customer service skills, and critical thinking skills; able to effectively collaborate with all levels in the organization.
• Able to maintain strict confidentiality of sensitive employee information.
• Proficient skills in Microsoft Office including Excel, Word, PowerPoint, Outlook and other related software.

Special Considerations:

• Ability to sit for extended periods of time.
• Ability to sit, stand, and kneel as necessary to fulfill daily duties assigned.
• This position follows a hybrid work schedule, with a combination of remote and in-office work.