Human Resources Generalist

Job Summary

The HR Generalist supports day-to-day HR operations across onboarding/offboarding, compliance, employee relations, benefits, culture, and office support. The role leads on-site recruiting for non-driver positions (e.g., Tank Wash Techs, Shop Techs, Accounting/Office) and partners with our third-party driver-recruiting vendor to facilitate seamless driver hiring and orientation. Success looks like smooth, compliant processes; great employee experience; and timely, accurate handoffs to Payroll, Safety, and Operations.

Key Responsibilities

Recruitment & Onboarding

• Own end-to-end on-site recruiting for non-driver roles: requisition intake, job postings, sourcing/outreach, screening, interviews, references, background/drug screens, offers, and start-date scheduling.
• Coordinate closely with the third-party driver-recruiting partner: monitor candidate flow, schedule interviews, ensure DOT pre-employment steps are complete (drug/physical, Clearinghouse queries, MVR/PSP), and facilitate orientation.
• Run onboarding/orientation for all new hires: paperwork, I-9/E-Verify, benefits enrollment sessions, agendas, manuals, training tests, swag, Day-1/Week-1 calendars.
• Support offboarding: access removal, final pay/benefit notices, COBRA handoff, equipment return, exit interviews, file archiving.

Compliance, Employee Relations & Safety

• Maintain compliance with employment laws and internal policies (EEO, ADA, OSHA, FMLA/LOA).
• Administer and track FMLA/LOA, return-to-work programs; keep accurate records and notify Payroll/Benefits of changes.
• Track work-related injuries and safety incidents; submit documentation to Alloy on time and partner with Safety on corrective actions.
• Support managers with coaching, documentation, and consistent application of discipline and terminations; respond promptly to conduct/harassment/safety concerns.

Benefits & Payroll

• Administer health, dental, vision, life, disability, 401(k) enrollment/match; manage adds/terms and qualifying life events.
• Ensure accurate, timely deduction updates and handoffs to Payroll each cycle.
• Support Open Enrollment communications and audits.

Culture, Office Support & Engagement

• Build strong relationships; introduce self to all employees and maintain a visible, supportive HR presence.
• Plan and coordinate company events (holiday, summer, carry-ins) and maintain the S&H Swag program.
• Maintain office drinks and supplies: par levels, vendor coordination, scheduled restocking.
• Send birthday and anniversary cards; support recognition efforts.

HR Administration & Reporting

• Maintain personnel files and HR systems; safeguard confidentiality.
• Update employee handbook/SOPs and obtain acknowledgments.
• Provide periodic HR metrics (openings, time-to-fill for non-driver roles, turnover, 90-day retention, benefits participation, safety/LOA activity) to leadership.

Required Skills/Abilities

• Solid knowledge of HR fundamentals, recruiting best practices, and employment law basics (EEO/ADA/OSHA/FMLA/LOA).
• Strong communication, interviewing, and relationship-building skills; professional judgment in ER matters.
• Highly organized and detail-oriented; able to manage multiple openings and deadlines.
• Proficiency with HRIS/ATS, background/drug vendors, Microsoft Office and/or Google Workspace.
• Discretion with confidential information; team-oriented and service-minded.
• Experience utilizing AI

Education & Experience

• Bachelor’s in HR, Business, or related field preferred (or equivalent experience).
• 3–5 years in HR/recruiting (generalist or recruiter) with hands-on onboarding/offboarding.
• Experience in transportation/logistics, manufacturing, or other safety-sensitive environments preferred.
• Familiarity with DOT onboarding/compliance (drug/physical, Clearinghouse, MVR/PSP) is a plus.

Working Conditions

• Full-time, on-site in Van Wert, OH; occasional travel to Bellevue, job fairs, or vendor/benefit meetings.
• Typical Monday–Friday; occasional after-hours for urgent ER/compliance or recruiting needs.
• Regular computer/desk work; ability to lift up to 20 lbs for office supplies/swag.
• Typical work week will be 45-50 hours on average.

Compensation & Benefits

• Salary Range: $75,000 - $85,000 base
• Health, Dental, Vision insurance; 401(k) with company match (up to 4%)
• Company-paid $100,000 life insurance; short-term disability
• Paid time off and holidays

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person