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Human Resources Specialist
Position Overview: The Human Resources Specialist plays a primary role in facilitating
recruitment, onboarding, and communication. This position ensures coordination across
departments, and supports delivery of a structured, efficient, and supportive employee
experience. As a key member of the HR team, the Human Resources Specialist supports
day-to-day functions as required, while enhancing efficiency, professionalism, and
collaboration with all stakeholders.
Primary Responsibilities:
- Recruitment & Onboarding
- Coordinate full-cycle recruitment (job descriptions, postings with recruitment
partners, onboarding), update school profile on recruitment platforms, respond
to candidate inquiries, and manage onboarding, orientation, and off-boarding.
- Plan and support recruitment events, including logistics, communication,
scheduling, and coordination.
- Substitute Program Management & Recruitment Support: Coordinate
recruitment, hiring, onboarding, orientation, and document tracking for
substitute teachers and substitute instructional assistants.
- Documentation & Systems Management
- Facilitate and communicate employee compliance requirements and
documents.
- Manage child protection requirements for employees and substitutes, tracking
document returns and completion.
- Manage Human Resources Google Workspace, email communication,
documents, and tracking systems.
- Communication, Engagement & Resources
- Liaise effectively across divisional and departmental teams.
Communicate HR processes, information, upcoming timelines, key dates, and
reminders to ensure alignment and efficiency.
- Develop and maintain up to date HR resources (e.g. substitute, relocation,
departure, and recruitment materials), in collaboration with stakeholders, to
ensure accurate and accessible information.
- Provide employee related data and information as requested for stakeholder
reports.
- Facilitate job description development and updates with relevant stakeholders.
- Clearly communicate processes, key timelines, reminders, and initiatives to
employee groups.
- Coordinate HR Outreach, including scheduling and messaging.
Other HR Responsibilities
- Coordinate virtual pre-orientation events including scheduling, communication,
agenda coordination, and follow-ups.
- Support employee orientation scheduling, planning, and events.
- Coordinate departing employee resources, including organizing meetings,
supporting the completion of required procedures.
- Support document attestation and authentication processes.
- Take on other duties as assigned by the immediate supervisor.
Required Qualifications:
- Bachelor's degree or equivalent from a recognized and accredited university, in a
related field.
- A minimum of two years, current, full-time related experience.
- Experience and proficiency in Google Workspace
- Familiarity with UAE labor laws and KHDA requirements.
- Experience working with HR systems (e.g., Odoo or similar platforms).
Preferred Qualifications:
- Experience working in an international/overseas school setting
Knowledge, Skills & Abilities:
- Participate in current and relevant professional growth activities.
- Be open-minded, eager and willing to collaborate in a team environment.
- Exceptional communication skills.
Ability to problem solve by analyzing situations and communicating effective solutions
both verbally and in writing.
- Ability to work independently with minimal supervision.
- Demonstrate commitment to personal continuous professional growth and
development.
- Strong coordination and organizational skills.
- Strong attention to detail.
- Proven ability to manage timelines and multiple priorities effectively.
- Collaborative mindset with strong relationship-building skills.
- Problem-solving and continuous improvement orientation.
- Represent ASD with colleagues, parents, students, and the school community in a
professional manner.
Terms of Employment:
This position is a year round role, classified as a sponsored support staff position and reports
to the Director of Human Resources. General working hours are from 7:45 am - 3:45 pm,
Monday through Thursday and 7:45 am - 12:45 pm (on site) & 2:30 pm - 3:45 pm
(remote/flexible) on Fridays. In some cases, flexibility with work hours is requested to meet
the needs of the role.
Friday is considered as a full working day for employees and the school reserves the right to
schedule afternoon meetings and/or events where the employee’s presence is required.
Employees should plan to be available and ready to respond to work-related requests on
Friday afternoons unless an approved leave of absence has been applied for and approved
through the usual and customary leave request process in advance. Any absence on a
Friday will be considered a full-day absence.
ASD employees are responsible for safeguarding and promoting the welfare of students. All
employees agree to abide by all child protection policies and procedures and agree to
participate in all child protection training as mandated by the School as a condition of
employment.
Criminal background checks will be conducted on all candidates prior to confirmation of
employment.
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