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Rutgers University

Human Resources Staff Associate

Newark, United States

Position Details

Position Information

Recruitment/Posting Title

Job Category

Staff & Executive - Human Resources

Department

Human Resources - Nwk

Overview

Rutgers University-Newark (RU-N) is uniquely situated in the heart of Newark, NJ where we offer abundant opportunities for professional and educational advancement are available to the local, state, national and global community on our campus. Our renowned and distinguished faculty members hold internationally recognized honors, awards, grants, and fellowships. Our committed staff support the university’s administrative, academic, research, community engagement, and student life programs to enrich the student’s experiences in their pursuit of academic achievement.

The Office of University Human Resources – Newark (UHR-N) supports both faculty and staff. We are the driving force responsible for recruiting and retaining talent who share similar values and fully support the mission and vision of Rutgers University – Newark. We connect skilled and talented people with employment opportunities to achieve professional success, provide multi-disciplinary experience, increase network opportunities, and fulfill career aspirations.

Our dedicated team is passionate about fostering a fair and enriching work environment as we support the employment needs of each school/department/unit. We have a collaborative and innovative group that has over 40 years of combined experience in higher education and Human Resource management. We host Staff Appreciation events that successfully engage and connect our employees. Event attendance increased from 66% in 2020 to 77% in 2021 with overall positive reviews from each session. We serve as specialists in areas of benefits administration, professional development, traditional day-to-day HR functions, and everything in between that enable members of the faculty and staff to focus on what they do best in supporting our student community.

We are looking for an HR professional with a passion for employee engagement, demonstrated administrative and project management skills, and a willingness to grow within the HR and higher educational environment. Wouldn’t you want to be a part of a dynamic and transformational team such as UHR-N? If you’re just starting your career or coming with years of valuable experience, please consider applying to this posting. We are excited to meet you.

Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Human Resources (HR) Staff Associate. This role will serve under the leadership and supervision of the Associate Director of Human Resources. The HR Staff Associate -Recruitment provides confidential professional and administrative support for the Office of Human Resources.

This position is responsible for and not limited to the following:

Works closely with HR Liaisons and University Human Resources (UHR) to assist with the talent acquisition process
Supports HR Liaisons with preliminary review of all employment transactions
Provides explanations when escalating cases to UHR for approval and serves as the Liaison between the Newark campus and UHR
Creates and analyzes reports, converting data into information to assist with decision-making
Maintains relevant spreadsheets and updates departmental databases regularly
Ensures alignment of recruitment process with compliance to internal policies, negotiated contractual agreements, and legal requirements
Collaborates with RU-N IT to problem-solve technical inquiries as required by operating system changes or enhancements
Supports UHR-Newark team with preparation, administration, and implementation of projects, events, etc. as required
Manages, schedules, maintains the office calendar, and responds to office emails timely manner
Addresses client inquiries, acts as a liaison for professional staff, and cooperates with employees throughout the university
Performs other duties as assigned

FLSA

Nonexempt

Grade

Salary Details

Minimum Salary

54027.000

Mid Range Salary

68383.000

Maximum Salary

82739.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits
Life insurance coverage
Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status

Full Time

Working Hours

Standard Hours

37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

Union Description

Administrators Confidential

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

Requires a Bachelor’s degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Requires excellent communication, organizational, interpersonal, and computer skills.
Must be able to perform multiple tasks in a fast-paced environment.
Requires meticulous attention to accuracy and details.
Must be proficient in the use of Microsoft Excel.

Preferred Qualifications

Experience in higher education preferred.
Demonstrates reporting abilities, analytical thinking, organizational skills, a thorough understanding of Human Resources and Business needs

Equipment Utilized

Physical Demands and Work Environment

Occasional lifting of 20-30 pounds.

Special Conditions

Posting Details

Posting Number

25ST2162

Posting Open Date

10/08/2025

Special Instructions to Applicants

Regional Campus

Rutgers University-Newark

Home Location Campus

Rutgers University-Newark

City

Newark

State

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

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