Human Resources Talent Acquisition Specialist

Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

The Talent Acquisition Specialist is responsible for a variety of duties in support of employee recruitment, including job postings, applicant screening, and onboarding. This position provides department support for onboarding of new employees and temporary staffing.

Major Responsibilities/Duties/Critical Tasks

Coordinate all aspects of recruitment, selection and onboarding within assigned areas, including but not limited to posting positions, advertising, and maintenance of employment data and spreadsheets. Review actions/contracts for new hires, transfers, and other employment actions, which includes initiating background checks, approving eForms, and verifying qualifications of selected candidates, ensuring compliance with all applicable EEO laws, policy, regulations, rules and procedures. Coordinate with other HR areas on employment-related issues that involve shared responsibilities.

Partner closely with hiring managers across assigned departments to understand and ensure their needs are met. Provides a high level of customer service in consulting with and guiding hiring managers to address comprehensive recruitment and staffing issues, policies, and processes.

Create and maintain job postings in applicant tracking system.

Utilize various recruitment channels including, but not limited to, job fairs, online job boards, professional networks, employee referrals, online sourcing, and targeted outreach. Utilize effective sourcing strategies, including social media platforms and database mining/web searches to generate candidate leads. Utilize broad market knowledge to network creatively in order to build, manage and maintain a pipeline of qualified talent.

Responsible for ensuring recruitment efforts comply with University, State, and Federal policies

Maintain accurate records for job postings, onboarding, new hire, and candidate information. Prepare recruitment reports as requested/needed

Assist hiring managers with the placement of temporary employees to fill short-term staffing needs; works with staffing agencies to communicate needs; meets with temporary candidates to ensure the best fit for the university’s work environment.

Conduct required pre-employment verifications (background checks and degree verifications) and any required screenings.

Collect and maintain all job recruitment file documents including hiring matrix, interview notes and reference check notes from hiring managers. Provide guidance and communicate hiring process with related materials, support recommendations of final candidates, maintain contact with candidates through time of hire.

Assist hiring managers with offers to final candidates, assist with preparing new hire offer letters; provides instruction for post-offer pre-employment testing, prepares and coordinate documents for new hires; may support new hire on-boarding, orientation, and related employment tasks.

• Responsible for an effective onboarding experience for selected candidates, which includes but not limited to:
  • Ensure selected candidates complete their Occupational Health appointment, if necessary
  Verify and obtain their required license/certification.
  
Review and process of I-9 documentation as appropriate for applicants to complete the initial Employment Eligibility Verification form.

Assist with data mining for affirmative action program and required State and Federal filings; maintains other records, reports, and logs as required.

Provide training and guidance to the University community and search committees on employment-related topics such as advertising and hiring procedures, reviewing applications, interviewing, checking references, making selections, etc.

Contribute to Human Resources special projects and/or committees.

• Perform other duties as assigned.

Required Education/Experience

• Associate’s degree required.
• Two (2) years of full cycle recruiting experience or five (5) years of overall experience working within a Human Resources department.
• May accept a combination of education and experience.

Preferred Education/Experience

• Bachelor's degree preferred.
• Previous experience in an academic and/or healthcare environment preferred.
• Previous experience with PeopleSoft or similar ERP system preferred.

Accompanying Knowledge, Skills, Abilities, and Competencies

• Strong understanding of the recruitment lifecycle and best practices.
• Knowledge of relevant Federal, State, and Local labor laws impacting human resources and recruitment.
• Ability to utilize judgment to make routine recommendations and resolve problems.
• Ability to prioritize workload with minimal supervision or instruction while providing timely responses and service to departments and applicants.
• Strong written and verbal communication skills.
• Excellent attention to detail with the ability to multi-task.
• Ability to work effectively both independently and in a team environment.
• Ability to maintain accuracy, flexibility, professionalism, and confidentiality.
• Excellent communication, interpersonal, and relationship-building skills.
• Advanced experience with MS Office suite.

About The University of Texas at Tyler and UT Tyler Health Science Center

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Designated as an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.

Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.

For more information, please visit https://www.uttyler.edu/about.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.

Clinical Position Requirements

Clinical positions may be required to complete a pre-employment health screening, following a contingent job offer, to determine whether they possess the physical capabilities needed to safely fulfill the specific demands of the position. Additionally, clinical positions require compliance with the University’s Vaccine Preventable Disease Policy.

EEO Statement

The University of Texas at Tyler is an Equal Employment Opportunity Employer.