Inventory Executive

Location: Bkc, Mumbai
Department: Inventory / Operations
Reports To: Inventory Manager / Operations Head
Industry: Gems & Jewellery
Employment Type: Full-time
Budget: 4.20LPA

Job Summary

We are seeking a detail-oriented and organized Inventory Executive to manage and control inventory operations for our lab-grown diamond division. The ideal candidate will have experience in the gems and jewelry industry, with a strong understanding of diamond grading, tracking, stock management, and reporting.

Key Responsibilities

• Inventory Management: Maintain accurate records of incoming and outgoing lab-grown diamond stock, ensuring real-time updates in inventory management systems (ERP or manual).
• Stock Audits: Conduct regular physical stock checks, reconciliation, and variance analysis to ensure inventory accuracy and security.
• Quality Verification: Coordinate with the QC team to ensure all incoming and outgoing diamonds meet quality standards, including grading, carat weight, and certification details.
• Barcode & Tagging: Generate and manage barcodes, tagging, and labeling of stones and jewelry items for easy tracking and identification.
• Data Entry & Reporting: Update inventory software with accurate details, including stone parameters (cut, color, clarity, carat), certification numbers, and movement history. Generate daily, weekly, and monthly inventory reports.
• Logistics Coordination: Support inward and outward logistics of inventory between departments (production, sales, dispatch) and external parties (vendors, clients, showrooms).
• Documentation: Maintain proper documentation for inventory transactions, including delivery challans, gate passes, transfer notes, and certificates.
• Loss Prevention: Monitor and report any discrepancies or irregularities in stock; escalate issues to the management promptly.
• Support Sales & Dispatch: Collaborate with sales and dispatch teams for timely order fulfillment, ensuring the right stones are picked, packed, and delivered.
• Compliance: Ensure adherence to internal controls, inventory SOPs, and industry best practices.

Requirements

• Bachelor’s degree in commerce, Business Administration, or a related field.
• Min 8 to 10 years of experience in inventory management, preferably in the gems & jewellery industry.
• Familiarity with lab-grown diamonds and basic knowledge of 4Cs (Cut, Colour, Clarity, Carat).
• Proficiency in advanced MS Excel, inventory software, and ERP systems (Mandatory).
• Strong attention to detail, numeric accuracy, and organizational skills.
• Ability to handle high-value inventory with integrity and responsibility.
• Good communication and coordination skills (Mandatory).

• Experience working with jewellery showrooms, diamond trading companies, or manufacturing units.
• Knowledge of diamond certification (IGI, GIA, etc.) and product lifecycle.
• Prior experience with RFID/barcoding systems.