Invoice Clerk (UAE National)

JOB OVERVIEW/PURPOSE:

The Invoicing Executive is responsible for managing the end-to-end invoicing process to

ensure accuracy, timeliness, and compliance with company policies and client

requirements. The role plays a critical part in maintaining the financial integrity of the

organization by generating, verifying, and managing invoices and related documentation

while ensuring seamless coordination with internal teams and external stakeholders.

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

• Prepare and issue accurate invoices to clients based on contracts, purchase orders, or service

agreements.

• Ensure compliance with company pricing structures, applicable taxes, and local regulatory

requirements.

• Maintain an organized record of all invoices, credit notes, and related documentation for auditing and reconciliation purposes.

• Verify the correctness of billing details, including client information, itemized charges, discounts, and terms of payment.

• Conduct regular cross-checks with sales, procurement, and operations teams to ensure alignment

between invoicing data and service/product delivery.

• Serve as the point of contact for client queries and disputes related to invoices, ensuring prompt

resolution.

• Coordinate with the Accounts Receivable team to monitor outstanding invoices and follow up on

overdue payments.

• Liaise with clients to ensure clarity and satisfaction regarding billing processes.

• Prepare periodic reports on invoicing activities, including summaries of issued invoices, outstanding amounts, and resolved disputes.

• Assist in monthly financial reconciliations by ensuring that all invoicing records align with the general ledger.

• Identify opportunities to enhance the efficiency and accuracy of the invoicing process through

automation and system enhancements.

• Ensure adherence to company policies, accounting standards, and relevant regulatory frameworks.

• Provide documentation and data required for internal and external audits related to invoicing and billing processes.

• Address discrepancies identified during audits and implement corrective measures.

• Work closely with Sales, Operations, and Customer Service teams to ensure seamless coordination for accurate invoicing.

• Communicate changes in client contracts or terms to the relevant teams to avoid billing errors.

• Uphold company values throughout business practices and utilize sound judgment in decision making.

• Any other additional duties as may be required by management based on needs of the business.