Invoicing & Billing Clerk

Job Title: Invoicing & Billing Clerk / Accounts Receivable Auditor
Department: Operations
Reports To: Chief Operating Officer
Location: Remote
Schedule: Part-Time (10–20 hours per week)
Pay: $17.07/hour + $5.09/hour Health & Welfare (up to $203.60/week or $882.27/month)

Position Summary

We are seeking a detail-oriented Invoicing & Billing Clerk / Accounts Receivable Auditor to support our revenue cycle operations. This role is responsible for generating and auditing invoices, ensuring contract compliance, reconciling billing data, and assisting with accounts receivable follow-up. The ideal candidate is highly organized, analytical, and comfortable working with large data sets in Excel and billing systems.

Key Responsibilities

Invoice Preparation & Submission

• Generate and submit invoices based on trip data, rate tables, and contract terms

• Validate mileage, rates, wait time, and additional charges

• Ensure compliance with contract pricing and billing requirements

Data Reconciliation & Auditing

• Reconcile billing data with dispatch and operational reports

• Investigate and resolve discrepancies

• Conduct monthly billing audits for accuracy and completeness

Contract Compliance

• Apply correct rate structures and effective dates

• Maintain documentation for audits and client inquiries

• Ensure compliance with federal, state, and local requirements

Accounts Receivable Support

• Track invoice status and assist with collections follow-up

• Respond to billing inquiries and support dispute resolution

Reporting & Process Improvement

• Maintain billing logs and assist with revenue reporting

• Identify workflow improvements and support automation efforts

Qualifications

• Strong attention to detail and organizational skills

• Advanced Microsoft Excel skills (formulas, lookups, data validation)

• Experience with invoicing or accounts receivable preferred

• Ability to analyze large data sets and meet deadlines

• Strong communication and problem-solving skills

Preferred: Experience with contract-based pricing, ERP systems, or billing portals.

Benefits

• $5.09/hour Health & Welfare (medical insurance or 401(a))

• Paid vacation and sick time

• Flex time in lieu of holiday pay