IT & Admin Executive

Full-time

About Signeasy
Contracts run businesses. We’re unlocking the intelligence inside them.

Signeasy started fifteen years ago with a simple belief: signing should be easy. That belief helped thousands of companies go paperless. But today, we’re solving a much bigger challenge. Contracts aren’t just documents. They define revenue, risk, compliance, partnerships, and growth. Yet in most companies, they live scattered across inboxes and drives — static and underused.

We’re changing that.

With the launch of Intelligent Contract Management, we’re building an AI-powered platform that transforms contracts into living, searchable, intelligent systems of record. 2026 will be our biggest year yet.

But here’s something important:

Great products don’t run on code alone.
They run on secure systems.
They run on smooth onboarding.
They run on well-managed devices, organized workspaces, and people who can focus without friction.

Behind every product launch, every customer win, and every milestone, there’s a strong internal foundation.
That foundation is built by people who care about reliability, security, and experience.

As our IT & Admin Executive, you won’t just manage laptops and office supplies. You’ll power the environment that enables our teams to build the future of contracts. You’ll ensure that every employee joins seamlessly, works securely, and thrives in a well-supported workplace.

Because when operations run smoothly, innovation moves faster. And that’s exactly what 2026 demands.

Your Role
At Signeasy, we’re building Intelligent Contract Management — transforming contracts into structured, searchable systems that power revenue, compliance, and growth.

Behind that ambition is strong internal infrastructure.

As our IT & Admin Executive, you’ll own the operational backbone that enables our teams to move fast and stay secure. You’ll manage our SaaS ecosystem, employee devices, access controls, and workplace operations — ensuring a seamless experience from Day 1 onboarding to day-to-day productivity.

This role sits at the intersection of IT operations, compliance, and workplace experience. You won’t just “support” the business — you’ll enable it.

What You’ll Be Responsible For
You’ll ensure our digital and physical environments are secure, efficient, and ready to scale.

IT & Systems Operations
Manage core tools (Google Workspace, Microsoft 365, Slack, Zoom, etc.)
Own onboarding and offboarding workflows (access, devices, provisioning)
Maintain role-based access controls aligned to least privilege
Manage company devices through Kandji MDM (enrollment, compliance, patching)
Track SaaS licenses and maintain clean documentation and asset records

Security & Compliance
Support ISO 27001 / SOC 2 controls related to access and endpoint security
Maintain audit-ready documentation and evidence
Partner on compliance tracking via tools like Vanta
Ensure MFA, encryption, and device compliance standards are consistently enforced

Workplace & Admin Operations
Maintain a well-managed, well-stocked, and organized office
Coordinate vendors, supplies, equipment, and travel logistics
Support employee engagement activities and internal events
Partner with HR to deliver a smooth onboarding experience (ID cards, swag, logistics)

What We’re Looking For
We’re looking for someone structured, detail-oriented, and operationally sharp.

2-3 years in IT Administration / Systems Administration (experience in admin operations is a plus)
Hands-on experience with Google Workspace and/or Microsoft 365
Experience managing MDM tools like Kandji, Jamf, or Intune
Strong understanding of access management and device compliance basics
Comfortable working in audit-aware environments (ISO/SOC 2 exposure preferred)
Clear communicator with a service mindset
Self-driven, reliable, and calm under pressure

You take ownership. You document well. You improve systems instead of patching them repeatedly.

Why This Role is Special
As we scale into our next phase, operational excellence becomes a competitive advantage.

This role is foundational.

You’ll shape how employees experience Signeasy — how smoothly they onboard, how securely they work, and how efficiently the office operates. You’ll strengthen the infrastructure that allows product, engineering, sales, and leadership to focus on building the future of contracts.

It’s a high-trust role with real impact.

Because modern companies don’t just scale through innovation — they scale through strong internal systems.

And you’ll help build them.

Meet Signeasy's leadership and core team: https://rb.gy/ftyfkw
Read our origin story: https://rb.gy/azsda0
Take a peek at Signeasy's culture: https://rb.gy/nvra6o/
Learn more about growth at Signeasy: https://signeasy.com/jobs/

Signeasy is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply for this position