Junior HR Executive

JOB DESCRIPTION

Company: Al Mashan General Trading & General Contracting for Buildings Co.
Position: Junior HR Executive

Job Role

The Junior HR Executive is responsible for assisting in various HR functions including recruitment, employee onboarding, records management, attendance tracking, and day-to-day administrative tasks. This role serves as a support link between management and staff, ensuring smooth and compliant HR operations.

Duties & Responsibilities

1. Recruitment Support

• Post job openings on various platforms and collect applications.
• Assist in local and overseas hiring; coordinate with candidates and hiring agents (Local & Overseas).
• Conduct CV screening, telephonic interviews, online testing, and 1st round of face-to-face interviews.
• Coordinate interview schedules with candidates, Sr. HR Executive, and hiring managers.
• Collect required documents from agents (PCC, Pre-Medical) and obtain necessary management approvals for visa issuance and airline ticket booking.
• For local hiring, collect necessary documents directly from candidates.
• Prepare offer letters and joining documents.
• Support in onboarding and induction activities.
• Maintain and analyze recruitment data and generate relevant reports.

2. Employee Records & Documentation

• Maintain and update employee files (physical and electronic).
• Record and track expiry of documents such as passports, visas, and insurance.
• Ensure all HR documents are filed and labeled correctly.

3. HR System Support

• Update employee information in the HRMS system.
• Generate standard HR reports (attendance, late/early logins, HR metrics, recruitment data, etc.).
• Handle data entry and verification during audits or reviews.

4. Attendance & Leave Management

• Monitor daily attendance records and process leave applications.
• Follow up with employees or supervisors on attendance irregularities.
• Assist in creating or verifying monthly attendance reports for payroll processing.

5. Employee Relations

• Handle basic employee queries regarding HR policies and procedures.
• Maintain employee engagement records and participation in HR programs.
• Assist in grievance handling by conducting investigations, preparing grievance reports, and documenting disciplinary actions under guidance.

6. General HR Administration

• Support Sr. HR Executive & HR Manager in creating and amending forms, policies, and processes.
• Draft and issue employee letters (salary certificates, sick leave forms, memos, etc.).
• Circulate/convey HR communications to employees.
• Support HR events, training sessions, and employee engagement activities.
• Ensure employees comply with organizational policies and processes.
• Assist in obtaining and carrying out tasks for sustaining ISO certification of the organization.

Department Reports

The Junior HR Executive is responsible for generating the following reports:

• Monthly Attendance Report
• Monthly Late-Early deduction report
• Monthly recruitment data

Qualifications

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.

Experience

• 1–2 years of experience in an HR or administrative support role.

Skills & Competencies

• Basic knowledge of HR functions; knowledge of Kuwait labor law is a plus.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational abilities.
• Ability to handle confidential and sensitive information.
• Proficiency in MS Office (Word, Excel) and familiarity with HR software.
• Team player with a willingness to learn.