Junior Project Coordinaor (Female)

Role Summary

We are looking for a proactive and organized Project Coordinator to support smooth communication between clients and the internal development team. The ideal candidate will manage project updates, schedule and coordinate meetings, maintain ClickUp/Trello boards, and ensure timely communication throughout the project lifecycle.
This role is perfect for someone who is detail-oriented, enjoys structured work, communicates clearly, and can manage multiple tasks while working closely with cross-functional teams.

Key Responsibilities
1. Client Communication & Coordination

• Serve as the primary coordination channel between clients and internal teams.
• Share updates with clients based on development progress.
• Answer general client queries in a timely and professional manner.
• Collect client feedback and route it to the relevant internal team members.
• Ensure clients receive project updates at appropriate stages (daily or as required).

2. Internal Team Coordination

• Gather updates from the development team and consolidate them into clear client-ready summaries.
• Coordinate follow-ups with the team for pending items, clarifications, or blockers.
• Ensure developers receive meeting details, updates, and next steps with proper clarity.
• Escalate concerns to management when team feedback is delayed or when timelines are at risk.

3. Meeting Management

• Schedule client and internal meetings through Google Calendar.
• Create meeting invites and share links with clients and the internal team.
• Confirm team availability and attendance before meetings.
• Send meeting reminders based on client time zones or meeting schedules.
• Take structured notes during meetings and share summaries with the team.

4. Project Management Boards (ClickUp & Trello)

• Create task cards for new requirements or updates.
• Maintain ClickUp/Trello boards with accurate statuses, deadlines, and task details.
• Add relevant project materials such as requirement documents, Figma links, and meeting notes.
• Move tasks to the appropriate status based on project progress.
• Ensure all boards reflect real-time task activity so management and team members remain aligned.

5. General Project Coordination Tasks

• Organize and maintain project documentation.
• Conduct follow-ups with clients for pending approvals, clarifications, or required assets.
• Share delivery files or updates through the sales team if clients are on platforms like Fiverr.
• Assist in ensuring milestones, deadlines, and commitments are clearly communicated and tracked.
• Maintain clear communication logs and ensure important information is never missed.

Required Skills & Competencies
Communication Skills

• Strong written and verbal communication
• Ability to convert technical information into simple summary updates
• Confident and professional client handling

Organizational Skills

• Strong task prioritization
• Detail-oriented with a high level of accuracy
• Ability to manage multiple clients/projects simultaneously

Technical & Tool Knowledge

• Familiarity with ClickUp or Trello (or willingness to learn quickly)
• Basic understanding of project workflows and software development cycles
• Comfortable using Google Workspace tools (Calendar, Docs, Sheets)
• Ability to maintain structured documentation

Soft Skills

• Proactive and responsive attitude
• Strong follow-up discipline
• Good listener with note-taking ability
• Problem-solving mindset
• Responsible and dependable

Experience & Qualifications

• 0–2 years of experience in project coordination, client communication, or operations
• Bachelor’s degree in Business, IT, Management, or a related field (preferred)
• Prior experience with task management tools is a plus but not mandatory
• Training will be provided where necessary

Key Expected Outcomes

• Smooth and timely communication with all clients
• Accurate and up-to-date ClickUp/Trello boards
• Clear, coordinated flow of information between clients and the development team

Reporting Structure
Reports to: Project Manager / Line Manager
Works closely with:

• Sales Team
• Development Team
• Management
• Clients

Job Type: Full-time

Pay: Rs70,000.00 - Rs80,000.00 per month

Work Location: In person