LEBANESE_FEMALE EXECUTIVE SECRETARY

Good day, we are looking for a highly organized and proactive female Executive Secretary to provide administrative and executive-level support to senior management. The ideal candidate will handle confidential information, manage schedules, prepare reports, and ensure smooth daily operations within the office.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments efficiently

• Prepare, organize, and maintain executive-level documents, reports, presentations, and correspondence

• Handle confidential information with discretion and maintain secure filing systems

• Coordinate internal and external communication on behalf of the CEO

• Screen calls, emails, and inquiries; prioritize and respond on behalf of the CEO when appropriate

• Arrange travel itineraries, hotel bookings, transportation, and meeting logistics

• Prepare meeting agendas, take minutes, and track follow-up actions

• Coordinate with department heads, clients, suppliers, and external partners as required

• Assist in project tracking, deadlines, and administrative follow-ups

• Ensure the CEO is well-prepared for all meetings, presentations, and official activities

• Draft letters, memos, and formal business communications in professional formats

• Organize and support company events, board meetings, and executive activities

• Manage document circulation, approvals, and signature workflows

• Maintain office supplies and ensure the CEO’s office environment is organized and presentable

• Track important dates, deadlines, and deliverables for the CEO

• Prepare expense reports and manage reimbursement submissions

• Conduct basic research, compile data, and prepare summaries when required

• Maintain a high level of professionalism, confidentiality, and reliability

• Represent the CEO in a polished and professional manner at all times

• Demonstrate initiative by anticipating the CEO’s needs and proactively addressing requirements

Qualifications

• 3–5 years of experience as an Executive Secretary / Executive Assistant supporting senior leadership or C-level executives

• Exceptional communication skills (written and verbal) with strong professional etiquette

• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management

• Strong organizational skills with the ability to prioritize, multitask, and manage tight schedules

• High level of discretion, confidentiality, and integrity when handling sensitive information

• Strong calendar management, meeting coordination, and travel arrangement skills

• Ability to draft reports, letters, presentations, and executive documents

• Excellent time-management and ability to work under pressure

• Professional appearance, strong interpersonal skills, and client-facing confidence

• Experience working directly with CEOs, Managing Directors, or Board-level executives

• Knowledge of corporate protocols, executive communication styles, and business correspondence

• Strong problem-solving ability and initiative in anticipating the CEO’s needs

• Experience in project coordination, follow-ups, and cross-department communication

• Ability to handle office protocols, vendor coordination, and administrative workflows

• Multilingual abilities (advantage depending on organization needs)

• Experience in event coordination, minutes-taking, and preparing executive-level presentations

• Arabic speaker.

How to apply

Interested candidate can apply direct through Indeed.

Job Type: Full-time

Pay: From QAR6,000.00 per month