Legal Administrative Assistant

If you have an interest in being part of one of the fastest growing industries in the nation in you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you!

At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn.

Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer.

Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need.

Requisition ID: 18699

Remote Work Available: No

Legal Administrative Assistant

Location: Onsite Scottsdale, AZ

Department: Legal

Reports to: Associate General Counsel

Position Summary:

The Legal Administrative Assistant supports the Legal Department by managing attorney calendars, coordinating meetings, preparing routine correspondence, and maintaining departmental processes and documentation. This role helps administer legal systems such as Legal Tracker, SharePoint, and DocuSign CLM, assists with outside counsel engagement and billing, and manages legal mailings and document handling. The position also supports entity management, organizes corporate governance records, and serves as a liaison with internal teams such as Finance and IT. Additional administrative duties will be performed as needed to ensure smooth Legal Department operations.

Essential Duties and Responsibilities:

• Support Legal Department with clerical and general administrative functions.
• Update and maintain attorney calendars, including scheduling appointments, coordinating meetings, and prioritizing schedules. Ensure meeting logistics are arranged and adjust schedules proactively to resolve conflicts.
• Draft routine correspondence using attorney-approved templates.
• Coordinate Legal Department operations by creating, maintaining, and updating process documentation in conjunction with LegalOps. Keep all operational manuals and records current.
• Utilize and coordinate department usage of Legal Tracker, SharePoint for document management, internal resources for entity tracking, DocuSign CLM, and outside vendors for entity formation, dissolution, and DBAs.
• Assist with intake/engagement of outside counsel, including providing billing and matter management guidelines, setup in Legal Tracker, Q&A and technical support within the matter management platform.
• Manage legal billing and settlement payment processes.
• Handle mailing and courier services related to legal documents and filings as needed.
• Support entity management with CSC (or similar provider), including formations/dissolutions, annual reports, DBAs, and filings; maintain the entity register.
• Act as inter-departmental liaison with Finance, IT, Marketing and others as needed to support the Legal Department.
• Organize corporate governance documents (e.g., consents, operating agreements, EIN letters).
• Liaise with IT and internal partners for access/process questions; handle business-critical mailings (FedEx/UPS/USPS, certified mail).
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent required; Associate’s/Bachelor’s preferred.
• 4+ years in legal administration/operations, e-billing, contract support, or professional services operations.
• Experience partnering with Legal, A/P, Payroll, IT, and external law firms/vendors.
• Proficiency with legal e-billing/matter management platforms (Legal Tracker or similar).
• Experience with DocuSign and SharePoint (or comparable document repositories).
• Familiarity with CLM workflows, vendor onboarding, and payment coordination.
• Exposure to entity maintenance/corporate governance support and registered agent coordination (e.g., CSC).

Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position.

Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.