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Legal Assistant I - Bilingual Spanish
New York, United States
Job Code
203
203
Department Name
Legal Fund Immigration
Reports To
Supervising Attorney
FLSA Status
Non Exempt
Union Code
105
Management
No
About Us:
Building Services 32BJ Benefit Funds (“the Funds”) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 100,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values: Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues.
The Funds oversees and manages $9 billion of dollars in assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including the property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people.
For 2025 and beyond, 32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&O, Azure, AWS, SQL, Snowflake, QlikView, and more.
Please take a moment to watch our video to learn more about our culture and contributions to our members: youtu.be/hYNdMGLn19A
- Competitive Salary coupled with a great work/life balance
- Prime Location - Flatiron District in Manhattan (NYC)
- Comprehensive Health Package including medical, dental & vision coverage with no employee contribution to the premium for a family plan
- Pension Benefit that includes monthly employer contributions
- Retirement Benefit that includes 3% 401K employer contributions
- Professional Coverage/Reimbursement includes Tuition Reimbursement Program
- Paid Time Off including vacation, personal, and sick days
- Federal Paid Holidays – Up to 11 days off with pay
-
And more...
- Mission-driven, internal job growth opportunities
Annual Salary Clarification: $67,475.12 - Per Collective Bargaining Agreement (CBA)
Additional Pay: Plus Bilingual Differential of $2,000 annually
FLSA Status: Non-Exempt (Eligible for OT per business needs)
Job Summary:
The 32BJ Legal Services Fund provides legal representation to over 100,000 eligible union members and their families in several states. We are a mission-driven, client-centered team committed to delivering high-quality, accessible legal services to our members. The Legal Assistant I, under the supervision of a Supervising Attorney and/or Staff Attorney, will communicate with members and prepare and file case documents.
Essential Duties and Responsibilities:
- Coordinates and manages workflow to ensure efficient case processing within the department.
- Drafts and finalizes letters, petitions, motions, and supporting legal documents.
- Prepares and manages correspondence, forms, and records necessary for departmental operations.
- Communicates with clients to collect information, provide updates, and ensure case readiness.
- Prepares, organizes, and submits case-related mailings, e-filings, and online submissions.
- Manages scheduling and appointments for attorneys, paralegals, and client meetings.
- Maintains and updates department calendars, case tracking systems, and deadlines.
- Provides administrative support including document management, data entry, and reporting.
- Communicates with case parties and related agencies as needed.
- Develops, organizes, and maintains case files in compliance with data retention standards.
- Provides oral interpretation and written translation services.
- Utilizes office technology and software platforms to support case management and departmental efficiency.
- Provides cross-departmental support as needed, within skill set and capacity.
- Trains and onboards new staff.
- Performs additional related tasks and projects as assigned.
Qualifications (Competencies):
- Bachelor’s Degree required.
- Bilingual in English and Spanish (required).
- Minimum one (1) year experience as an administrative assistant.
- Familiarity with case management and document preparation software preferred.
- Strong problem-solving, organizational, and time management skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Soft Skills (Interpersonal Skills):
- Maintain a professional demeanor, appearance, and workspace in representation of the Legal Services Fund.
- Collaborate effectively in a team-oriented, high-volume work environment.
- Communicate professionally with clients and colleagues across all levels and functions.
Education:
Bachelor’s Degree required.
Language Skills:
Bilingual in English and Spanish required.
Work Environment:
The work environment described here is representative of the environment an employee will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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