Legal Assistant (Litigation)

Byrne Canaan Law is a growing health care litigation defense firm dedicated to providing the highest quality representation to health care professionals and facilities across the Commonwealth of Virginia.

We focus on defending health care providers in medical malpractice litigation, appeals, government investigations, licensing disputes, audits, regulatory investigations, and administrative hearings.

We have a talented team of trial attorneys, paralegals, and legal assistants with a proven track record of courtroom success defending medical malpractice cases. We have the fortitude to handle cases through trial, as well as the experience to guide our clients through the litigation process with insight and compassion. We also have a proven track record of success in matters before the regulatory boards of the Virginia Department of Health Professions.

Job Summary: A legal assistant enhances client service and law firm productivity by performing administrative tasks specific to our best practice processes including: document drafting, file management, scanning and mailing, email and phone communication, calendaring and scheduling, and general attorney and paralegal support. A legal assistant at Byrne Canaan has a positive, professional demeanor with strong client service orientation; ability to create a welcoming office atmosphere and work collaboratively with attorneys, paralegals, and clients. The position is full time, with office hours generally 8:30 am – 5 pm.

Job Duties & Responsibilities:

Primary Legal Support

• Transcribing, editing, proofreading, and drafting legal documents and correspondence

• Drafting documents and letters from templates, customized to each matter

• Processing all incoming documents (mail and email) into the firm's paperless system

• Maintaining strict HIPAA compliance, attorney-client privilege, and confidentiality protocols

• Coordinating depositions, hearings, court appearances, and travel arrangements including all logistics, correspondence, and calendaring

Calendar and Communication Management

• Managing attorney schedules via shared calendars

• Scheduling client meetings and appointments with full coordination of logistics

• Handling attorney correspondence and communications

• Answering phones, directing calls, and taking messages

Administrative and Operational Support

• Supporting attorney CLE requirements, bar association memberships, and marketing initiatives

• Assisting with billing and accounting tasks as requested

• Ordering office supplies and maintaining select office equipment

• Notarizing documents

Office Management

• Greeting visitors and managing building access

• Assisting with general office upkeep and operations

• Identifying and implementing process improvements to enhance workflow efficiency

Qualifications and Skills:

· High school diploma or equivalent required

· 2-5 years of business or administrative experience required; legal office experience strongly preferred

· Proficiency in Microsoft Office 365 (Word, Outlook, Excel)

· Exceptional attention to detail and organizational skills

· Strong written and verbal communication abilities

· Proven discretion handling sensitive, confidential, and privileged information

· Self-motivated with strong problem-solving skills and ability to take initiative

· Capacity to work independently and collaboratively in a fast-paced environment

· Adaptability and willingness to learn new systems and processes

· Positive, professional demeanor with strong client service orientation and ability to create a welcoming office atmosphere

If you meet these qualifications and are looking to join a dynamic legal team, we encourage you to apply for this exciting opportunity as a Legal Assistant.

Job Type: Full-time

Pay: $45,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Ability to Relocate:

• Richmond, VA 23230: Relocate before starting work (Required)

Work Location: In person