Legal Bookkeeper / Operations & Finance Coordinator

About the Role:
Fleming Law is seeking a detail-oriented and highly organized Bookkeeper / Operations & Finance Coordinator to support the firm’s financial and administrative operations. This role will work closely with leadership to ensure accurate financial reporting, compliance, and efficient day-to-day operations.

Key Responsibilities:

• Support full-cycle accounting operations, including accounts payable (AP), accounts receivable (AR), billing, collections, and cash flow management
• Oversee treasury functions, including monitoring accounts and managing financial transactions
• Process and manage 1099s and vendor payments
• Assist with payroll processing, benefits administration, and HR-related tasks
• Manage expense tracking, reimbursements, and internal financial controls
• Coordinate insurance policies and renewals
• Ensure compliance with corporate and sales tax requirements
• Maintain corporate records, registrations, and licensing (including multi-state regulatory compliance)
• Assist with financial reporting and coordination with external accountants

Qualifications:

• 2+ years of bookkeeping or accounting experience (law firm experience a plus)
• Proficiency in QuickBooks (or similar accounting software)
• Strong understanding of AP/AR, payroll, and financial processes
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience with HR or operations support is a plus

Compensation:

• Competitive hourly or salary (commensurate with experience)
• Flexible schedule depending on firm needs

How to Apply:
Please submit your resume and a brief description of your experience.

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) 4% Match
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Philadelphia, PA 19152