Legal Office Assistant

About Us
We are a small, growing intellectual property law firm in West Chester seeking a reliable, organized professional for part-time support. Join our boutique team and make a direct impact with flexible hours in a collaborative environment!

Compensation & Benefits

• 10-20 hours/week
• Performance bonuses tied to firm success
• 401(k) with employer matching (eligibility based on hours worked)
• Flexible schedule with hybrid options (minimum 1-2 days in office per week)
• Professional growth opportunities in a small firm setting

Core Responsibilities

• Answer phones and handle basic client inquiries as needed
• Run errands to the post office and manage mail/shipping
• Process payments and billing for attorneys using TimeSolv
• Assist with monthly payroll calculations (if not handled by our external bookkeeping firm)
• Maintain basic office organization and support ad-hoc administrative tasks

Required Qualifications

• Strong attention to detail and accuracy, especially with financial/billing tasks
• Proficiency in Microsoft Office (especially Excel) and experience with billing software like TimeSolv (QuickBooks a plus)
• Excellent organizational and time management skills
• Professional communication abilities (written and verbal)
• Self-motivated with a problem-solving mindset
• Ability to learn quickly and adapt to our small-team processes
• Prior administrative or office experience preferred; payroll knowledge is a bonus but not required

What Sets This Role Apart

• Flexible part-time hours (10-20/week) in a supportive environment
• Direct contribution to a growing boutique firm where your work is visible and valued
• Opportunity to handle diverse tasks without full-time commitment
• Collaborative team with access to all members—no bureaucracy

Work Environment
Modern office in West Chester, PA with hybrid flexibility (minimum 1-2 in-office days/week for errands and coordination). Initial training may require more in-office time. Small, friendly 5-person team.

Job Type: Part-time (10-20 hours/week)

Benefits:

• 401(k)
• Flexible schedule

Work Location: Hybrid remote in West Chester, PA 19380

Job Type: Part-time

Pay: $23.39 - $28.17 per hour

Expected hours: 10 – 20 per week

Benefits:

• 401(k) matching

Work Location: Hybrid remote in West Chester, PA 19380