Legal Receptionist

Company Description

Halliday, Watkins & Mann, P.C. (“HWM”) is a multi-state law firm specializing in providing legal services to the mortgage banking industry. With a strong presence in several states, including Alabama, Alaska, Colorado, Idaho, Illinois, Georgia, Louisiana, Minnesota, Mississippi, Montana, Nebraska, North Dakota, Puerto Rico, South Dakota, United States Virgin Islands, Utah, Wisconsin, and Wyoming. HWM handles a range of legal matters such as foreclosures, bankruptcy, replevin, evictions, collections, and REO closings.

Role Description

This is a full-time role for a Legal Receptionist. The Legal Receptionist will be responsible for various day-to-day tasks, including but not limited to managing phone calls, greeting clients, scheduling appointments, maintaining records, and assisting with legal document preparation.

Duties

• Answering, screening, and forwarding incoming phone calls
• Utilizing the firm’s case management system to log calls and notify others to call parties back
• Provide basic and accurate information in-person and via phone/email
• Perform other clerical duties such as filing, transcribing, faxing, monitoring firm’s “info” inbox
• Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately
• Receiving and sorting daily mail
• Ensure the reception area is tidy and presentable
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)

Qualifications

• Strong communication skills, both verbal and written
• Experience with receptionist duties, including greeting clients and managing phone calls
• Excellent phone etiquette
• Attention to detail and strong organizational skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite
• Experience in the legal industry is a plus

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Vision insurance
• Health insurance
• Health savings account
• Unlimited Paid time off
• Retirement plan
• 12 paid holidays
• UPTO Plan

Schedule

• 8-hour shift
• Monday to Friday

Location: Salt Lake City, UT

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person