Legal Secretary

SUMMARY:

The legal secretary provides on-site administrative support for the Brown University Health law department. The legal secretary is highly responsive, effectively and efficiently managing their workload while exercising a high level of discretion when handling sensitive and confidential information.

Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.

In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

Instill Trust and Value Differences
Patient and Community Focus and Collaborate

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Preparing documents quickly and accurately; proofreading own and others' work; answering phones promptly with a friendly, professional tone, gathering information sufficient to prepare helpful, timely, accurate messages; promptly performing administrative tasks.

Manages calendars for attorneys, ensuring all details are anticipated, arranged and well-coordinated, including, among other things, all meeting logistics (AV requirements, catering, other special needs) and preparation of meeting minutes.

Preparing or coordinating copy and print jobs, reviewing for accuracy; and coordinating mail/shipping needs.

Maintaining accurate and well-organized physical and electronic files.

Creating positive outcomes by assuring following through and being accountable; embracing change; and handling other tasks related to managing attorneys’ client relationships.

Displaying a cooperative spirit and fostering a positive work environment; working collaboratively as part of the support team, proactively backing up other department members; ensuring accuracy and completeness of all work being produced by a team of which the legal assistant is a part; assisting co-workers with overflow.

Works independently with confidence, knows when to reach out for supervision; conveys a poised, positive, professional image to attorneys, staff and visitors, and takes pride in being part of Brown University Health and its law department.

Embraces new technical solutions and incorporates them into new and existing processes; attends available training to maintain required skill level of software applications.

Provides information or resolves matters according to established policies, with an ability to draw on knowledge of Brown University Health’s departments, hospitals and relationships with outside agencies and organizations.

May help monitor budget, review purchase requisitions and maintain accurate financial records on departmental expenses.

May assume regular responsibility for recurring projects or programs requiring knowledge of department or corporate operations and the use of independent judgment.

Maintain office supplies, reordering at consistent with needs and budgeted allowances.

Performs other related duties as required.

BASIC KNOWLEDGE and EXPERIENCE:

At least 2 years of experience as a Legal Secretary or in a similar role within a law firm or legal department of a corporation.

Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook (email and calendar), OneNote, Teams, and OneDrive. Proficient in Adobe.

Notary Public certification preferred

Skills

• Excellent communication skills, both verbal and written.
• Attention to detail with the ability to handle difficult situations and meet varying deadlines.
• High level of discretion and a detail-oriented approach when handling sensitive information.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong proofreading and editing skills.
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Willingness to learn new skills

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Work is performed in a typical office environment.

INDEPENDENT ACTION:

Performs independently within department policies and procedures; refer specific problems to supervisor where clarification of departmental policies and procedures may be required.

SUPERVISORY RESPONSIBILITY:

None.

Pay Range:

$23.81-$39.28

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Headquarters - 593 Eddy Street Providence, Rhode Island 02903

Work Type:

M_F 8:00am-5:00pm

Work Shift:

Day

Daily Hours:

8 hours

Driving Required:

No