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Department Of Industrial Relations

LEGAL SECRETARY

JOB_REQUIREMENTS

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Are you ready to make a meaningful impact on the working lives of countless individuals? Do you possess a fervent dedication to ensuring fair employment practices? The Labor Commissioner’s Office is actively seeking exceptional candidates like you to join our team and advance the enforcement of labor laws, compliance, and education of employees and employers alike.

To learn more about the Labor Commissioner's Office, please visit: https://www.dir.ca.gov/dlse/AboutUs.htm

***Please ensure application is complete with detailed job descriptions/tasks performed, employment beginning and ending date information, and hours worked per week. Failure to provide this information will disqualify your application.

***If you are using education to meet one of the patterns of the minimum qualifications, please upload a copy of your degree or transcripts with your application package.

Under the general supervision of the Legal Support Supervisor, the Legal Secretary independently performs the most complex legal secretarial duties for Staff Attorneys, Assistant Chief Counsels, and Chief Counsel of the Labor Commissioner's Office.

Incumbents must have an understanding of the judicial process and filing rules and procedures of local, state and federal trial courts, state and federal courts of appeal (including the Ninth Circuit Court of Appeals and all of the state district courts of appeal), the California Supreme Court and the United States Supreme Court.

Duties will include, but are not limited to, proficiently typing, editing, storing, retrieving, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions) using various department supported software such as MS Office: Word, Outlook, Excel, Powerpoint; Adobe Pro DC and other desktop technology tools and communication devices.

Incumbents will comply with state rules and regulations, office policies and practices; compose letters and memoranda; process mail for assignments; maintain a calendar of document due dates and court appearances; set up and close legal cases; prepare subpoenas; call various entities; screen, answer and take messages from callers in a professional manner; schedule and coordinate witnesses, court reporters, interpreters for depositions and hearings.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3

To be considered for this Legal Secretary job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1834

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is located at:

455 Golden Gate Ave, 10th floor
San Franscisco, CA 94102

The office is situated in a low to mid-rise building. The office is a smoke free environment and secretaries are housed in individual cubicles. Work schedule is Monday to Friday, 8am to 5pm.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

LEGAL SECRETARY

Additional Documents

Job Application Package Checklist
Duty Statement

Position Details

Job Code #:

JC-498168

Position #(s):

400-503-1282-XXX

Working Title:

Legal Secretary

Classification:

LEGAL SECRETARY

$4,371.00 - $5,473.00 A

$4,591.00 - $5,748.00 B

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

Work Location:

San Francisco County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at https://jobs.ca.gov/ Applications must be received electronically by 11:59 p.m. on or before the above final filing date.

Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the “Application Instructions” section below and ensure the following:

Clearly indicate the Job Code #, Position Number and the Title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Examination/Employment Application STD Form 678.
Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the “Explanations” section located on the first page of your State Examination/Employment Application STD Form 678.
Remove and do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.

Department Website: https://www.dir.ca.gov/

Special Requirements

Must type 45 wpm (words per minute) – valid typing certificate required.

Typing Certification Requirements

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 11/20/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations

Cert Mailing Address Sacramento

Attn: Certifications Unit

2180 Harvard Street Suite 160

Sacramento, CA 95815

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations

Cert Drop Off Address Sacramento

2180 Harvard Street Suite 160

Sacramento, CA 95815

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Experience with civil litigation and general judicial processes to effectively interact with attorneys, deputy labor commissioners and court personnel.
Knowledge of legal concepts, principles, procedures and deadlines necessary to understand statutory requirements for filing documents in State, Federal, Appellate and Administrative Law courts.
Knowledge of preparing legal documents in an effective manner (e.g., briefs, motions, pleadings) with understanding of technical legal terms, various legal forms and documents.
Knowledge of internet search engines (e.g., West Law, Lexis Nexis) to locate information (e.g., court decisions and relevant Federal and State Statutes); court websites; court and local rules.
Knowledge of the English language in oral and written form (e.g., spelling, grammar, punctuation, and sentence structure) to perform work assignments.
Excellent organizational skills to multi- task: includes, but not limited to: trial preparations, scheduling depositions: arranging venues, court reporters and interpreters.
Knowledge of proper filing techniques to create and maintain organized hardcopy and/or electronic file information for attorneys.

Proficiency in using Microsoft Word, Outlook, Excel, Adobe Pro DC, modern office technology, methods, and equipment.
Math skills to calculate accrued interest on unpaid judgments and occasional statistical data.
Excellent organizational skills to multi- task: includes, but not limited to: trial preparations, maintaining attorney case files, scheduling depositions: arranging venues, court reporters and interpreters.

Ability to type 45 wpm (words per minute), read and write English at a level required for successful job performance.
Ability to interpret and apply rules regarding content, citations, order of presentation, formatting, page limitations, certificate of word count, etc., in order to comply with court rules.
Ability to read and understand dockets for retrieval of documents from court files and review technical and legal information to locate and highlight information specified in search criteria.
Ability to independently perform complex legal clerical work.
Ability to think and perform quickly in resolving time-sensitive issues to anticipate deadlines and ensure work assignments are accomplished in a timely manner.
Ability to prepare correspondence independently, spell correctly, transcribe accurately difficult dictation that involves a variety of legal terms.
Ability to develop and maintain cooperative relationships (e.g., with governmental agencies, attorneys, clerical staff) to build positive working environment.
Ability to communicate effectively with leadership, peers, and members of the public.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

*Health benefits with medical, dental, and vision options * Sick leave, vacation leave, or annual leave options * Paid State holidays * Retirement plan through CalPERS. Other retirement options include 401(k) and/or 457(b) participation through State of California Savings Plus program * Public transportation subsidy and pre-tax parking program options * Representation in the State of California collective bargaining process by Service Employees International Union (SEIU), Local 1000

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.dir.ca.gov/

Human Resources Contact:
Certification Unit
(800) 564-0771
cert@dir.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Diversity and Inclusion Office
(916) 559-6999
DIO@dir.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

DIR Mission and Core Values

Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.

Service - We are committed to responsibly serving the public and value their trust.

Respect - We treat others with dignity, courtesy and consideration.

Quality - We take pride in providing the public with accurate and timely services.

Transparency - We conduct ourselves with openness and accountability in all aspects of our work.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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