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Legal Secretary II
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Company Location
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Salary
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Position Information
Working Title of Vacant Position
Legal Secretary II
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
CITY ATTORNEY
Division
CITY ATTORNEY
Requisition Number
2025502
Number of hours worked per week
40
Work Schedule
Monday – Friday 8:00 a.m. – 5:00 p.m. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Work Site Location
Chesapeake, VA
Position Driving Requirement
O - Occasional
Pay Grade
GE06
Pay Basis
Semi-Monthly
Advertised Salary
$42,580-$56,419 DOQ
Job Description
Join Our Team!
The City of Chesapeake’s City Attorney’s Office is seeking a highly organized and detail-oriented Legal Secretary II to provide essential clerical and administrative support to our legal team. This role is ideal for someone who thrives in a fast-paced environment, values accuracy, and takes pride in keeping operations running smoothly. Every day offers something different—from preparing legal documents and managing case files to coordinating schedules and supporting attorneys who serve our community.
The City of Chesapeake’s City Attorney’s Office is seeking a highly organized and detail-oriented Legal Secretary II to provide essential clerical and administrative support to our legal team. This role is ideal for someone who thrives in a fast-paced environment, values accuracy, and takes pride in keeping operations running smoothly. Every day offers something different—from preparing legal documents and managing case files to coordinating schedules and supporting attorneys who serve our community.
What You’ll Do
- Prepare and process a variety of legal documents, including motions, orders, summonses, resolutions, ordinances, and contracts.
- Enter and update case information in the City’s legal database with confidentiality and accuracy.
- Create, organize, and maintain case files, correspondence, and other records.
- Answer calls and greet visitors, providing information or connecting them with the appropriate attorney or staff member.
- Process accounts payable and enter requisitions into the City’s financial system.
- Coordinate court assignments, meetings, appointments, and travel arrangements; maintain shared calendars.
- Deliver legal documents to courts and track all incoming and outgoing materials.
- Monitor and maintain office supply inventory; restock as needed.
- Perform general office tasks, such as filing, copying, faxing, and scanning documents into the imaging system.
- Assist with special projects and perform other duties as assigned.
Why You’ll Love It Here
As part of the City Attorney’s Office, you’ll work alongside a dedicated team of legal professionals committed to serving Chesapeake with integrity and excellence. You’ll enjoy a collaborative, supportive environment where your contributions truly matter and your skills can continue to grow.
Ideal Candidate
The ideal candidate is professional, dependable, and able to manage multiple priorities with discretion. Strong attention to detail, excellent communication skills, and a proactive approach to problem-solving are essential for success in this role.
The City of Chesapeake offers an exceptional range of benefits.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate’s degree in legal secretarial skills or a closely related field.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standard, this class requires a minimum of two years of full-time experience.
SPECIAL CERTIFICATIONS AND LICENSES: Requires a valid driver’s license and a driving record that is in compliance with City Driving Standards.
SPECIAL REQUIREMENT:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standard, this class requires a minimum of two years of full-time experience.
SPECIAL CERTIFICATIONS AND LICENSES: Requires a valid driver’s license and a driving record that is in compliance with City Driving Standards.
SPECIAL REQUIREMENT:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Prior experience in legal field is preferred.
Posting Detail Information
Job Open Date
11/05/2025
Job Close Date
11/19/2025
Open Continuous
No
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 20 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 20 lbs
Pushing/Pulling
Occasionally- Up to 1/3 of the time.
Pushing/Pulling Weight
Exerting up to 20 lbs
Reaching
Occasionally- Up to 1/3 of the time.
Handling
Occasionally- Up to 1/3 of the time.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Rarely- Less than 1 hour per week.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Occasionally- Up to 1/3 of the time.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Rarely- Less than 1 hour per week.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used
Office equipment to include computers, telephone, and copier.
Protective Equipment Required
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
S = Seasonally
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Continuously- 2/3 or more of the time.
Emergency Situations
Rarely- Less than 1 hour per week.
Frequent Change of Tasks
Continuously- 2/3 or more of the time.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Continuously- 2/3 or more of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Continuously- 2/3 or more of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Yes, other team members.
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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