Litigation Assistant - Pasadena

A dynamic law firm known for its collaborative culture and commitment to excellence seeks a detail‑oriented Litigation Assistant to support its busy team. The firm handles a wide range of complex matters and values proactive problem‑solving, strong communication, and a dedication to high‑quality work. This Litigation Assistant role is ideal for someone who thrives in a fast‑paced legal environment and enjoys being an essential part of case and client management.

Litigation Assistant Key Responsibilities & Requirements:

• Manage comprehensive administrative and legal support tasks, including electronic court filings across multiple courts and agencies (NLRB, PERB, administrative bodies), maintaining case files, preparing exhibits, coordinating document production, and handling Bates stamping.
• Draft, edit, and redline legal documents, forms, and correspondence (Workshare), while performing legal research using Westlaw, Lexis, and BNA; update internal procedures based on court rule research and judge-specific requirements.
• Coordinate communication and scheduling by screening calls, arranging meetings, booking conference rooms, handling Zoom/conference calls, and liaising with clients, attorneys, witnesses, experts, and court personnel.
• Prepare and manage attorney billing (Juris), expense reimbursements, monthly/quarterly Excel reports, PowerPoint presentations, databases, and Outlook contact lists.
• Maintain documents within the firm's document management system (iManage) and operate office equipment including photocopiers, binding machines, and dictation tools.
• Oversee trial docket management, court correspondence, travel arrangements, mail coordination, and RFP creation for new clients.
• Demonstrate strong organizational skills, attention to detail, and the ability to handle multiple priorities efficiently; perform other duties as assigned.

Please submit your resume in MS Word Format for immediate and confidential consideration for the Litigation Assistant position.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.