Logistics & Admin Officer

Position Summary

The Logistics & Admin Officer will ensure efficient procurement, asset management, and administrative operations aligned with Punjab-based donor compliance requirements and organizational SOPs.

Scope of Work and Key Responsibilities

A. Procurement & Supply Chain

• Prepare procurement plans aligned with project work plans.
• Conduct vendor sourcing in local Punjab markets ensuring competitiveness.
• Ensure procurement thresholds, quotations, and bid analysis compliance.

B. Fleet & Asset Management

• Maintain asset registers (tagging, verification, disposal).
• Manage vehicles, fuel logs, and maintenance schedules.

C. Administrative Operations

• Oversee office management, utilities, and field logistics.
• Facilitate training events, workshops, and community sessions logistics.

D. Compliance & Reporting

• Maintain complete procurement documentation for audits.
• Support finance in verification and reconciliation.

Key Deliverables

• Monthly procurement and logistics reports
• Updated asset and inventory records
• Audit-ready documentation

KPIs

• % compliance with procurement SOPs (target: 100%)
• Procurement cycle efficiency (within planned timelines)
• Zero audit observations

Minimum Qualifications

• Bachelor’s in Business Administration, Supply Chain/Finance/Business/Commerce
• 3–5 years of experience