Logistics Coordinator / Administrative Assistant (KS35786)

Description:
A global agribusiness company specializing in the export of premium forage products from the United States to livestock producers around the world. Our mission is to deliver consistent quality and reliable service, and we’re looking for a detail‑oriented professional to help keep their logistics operations running smoothly.

Position Summary
The Logistics Coordinator / Administrative Assistant plays a key role in managing export documentation and coordinating international shipments. This position ensures compliance with U.S. export laws and destination country import requirements, while serving as a vital communication link between suppliers, freight forwarders, and overseas customers.

What We Offer
Employees enjoy a competitive benefits package, which may include:

• 401(k) retirement plan with company contributions
• Comprehensive medical, dental, and vision coverage
• Life and disability insurance
• Flexible spending accounts
• Paid time off (vacation, holidays, sick leave)
• Wellness initiatives and employee recognition programs
• Opportunities to participate in community engagement activities

Key Duties & Responsibilities

• Prepare, review, and manage export documentation (e.g., bills of lading, certificates of origin) to ensure accuracy and compliance with trade regulations
• Work closely with suppliers to process and finalize export paperwork
• Maintain organized shipment records and resolve documentation discrepancies
• Monitor changes in export/import regulations and apply updates to processes
• Coordinate with freight forwarders, carriers, and internal teams to ensure timely shipments
• Uphold company standards for legal, ethical, and regulatory compliance
• Provide administrative support for related business functions as needed
• Perform additional tasks as assigned

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred
• Prior experience with export documentation strongly preferred
• Familiarity with international shipping terms and trade practices
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong written and verbal communication skills
• Professional and courteous phone manner
• High attention to detail, accuracy, and deadlines
• Ability to multitask effectively in a fast‑paced environment
• Works well independently and as part of a team
• Bilingual ability in Japanese and English is a plus

Work Environment & Physical Requirements

• Light physical activity: lifting up to 20 lbs occasionally, 10 lbs frequently
• Ability to sit or stand for extended periods
• Normal vision and hearing required for computer and document work
• Office setting with moderate noise and minimal exposure to temperature changes
• Occasional travel for training or business meetings

While performing the duties of this job you may be required to intermittently sit, stand, walk, lift 10-25 pounds if needed. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision and hearing.

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

We prioritize direct applicants; third-party resumes may not be reviewed.

Job Types: Full-time, Part-time

Pay: $17.00 - $21.00 per hour

Work Location: In person