Logistics - Procurement Officer

Key Responsibilities

1. Safety and Emergency Preparedness

• Inspect fire extinguishers, safety signs, and first aid kits to ensure they are working and accessible.
• Ensure emergency exits are clear, well-lit, and have proper signage.
• Check fire safety systems (alarms, sprinklers, extinguishers, and panels) for proper function.

2. Facility Systems Maintenance

• Oversee HVAC systems to ensure a comfortable working environment.
• Conduct basic checks on electrical, plumbing, and water systems to identify issues.
• Verify security systems (CCTV, access control) are operational and secure.

3. General Facility Upkeep

• Maintain cleanliness across offices, restrooms, and common areas.
• Coordinate pest control and ensure preventive measures are followed.

4. Staff Support and Space Management

• Coordinate staff relocations within the Al Dar Estate office as per management approval.
• Update and maintain seat allocation and occupancy plans.
• Address staff requests and complaints promptly and professionally.

5. Vendor and Contractor Management

• Follow up with contractors on daily tasks to ensure timely completion.
• Coordinate and monitor Planned Preventive Maintenance (PPM) for MEP and Fire Life Safety systems.
• Review vendor performance and report findings to management.
• Raise PRs and LPOs in coordination with Finance and Procurement.

6. Financial and Administrative Responsibilities

• Manage petty cash for urgent expenses and coordinate with Finance for replenishment.
• Ensure all petty cash use is supported by proper documentation and approvals.

7. Team and Operational Support

• Supervise office assistants and cleaners to ensure quality standards are maintained.
• Provide backup support during staff leave and handle daily facility-related requests.
• Respond to all FM issues to maintain smooth operations.

Skills and Competencies

• Good knowledge of Facilities and Office Management operations.
• Strong communication, coordination, and multitasking skills.
• Understanding of HSE standards .
• Proficient in MS Office and familiar with ERP or CAFM systems (SAP preferred).
• Problem-solving and time management skills.

Qualifications

• Minimum 3–5 years of experience in Facilities or Office Management.
• Experience in vendor coordination and maintenance planning preferred.