Maintenance Coordinator

Coordinate with the procurement department to order necessary maintenance materials and supplies.

Maintain accurate records of inventory levels and ensure timely reordering to avoid shortages.

Receive, inspect, and organize incoming materials and supplies.

Ensure that materials are stored safely and efficiently, complying with company standards and regulations.

Arrange work or shift schedules for the maintenance team to ensure coverage and optimal performance.

Monitor the progress of maintenance tasks and adjust schedules as needed to meet operational demands.

Coordinate with other departments to prioritize maintenance tasks and minimize downtime.

Communicate effectively with the maintenance team, procurement department, and other stakeholders to ensure smooth operations.

Prepare and submit regular reports on maintenance activities, material usage, financial reports and team performance.

Address any issues or concerns promptly and escalate to the Maintenance Manager when necessary.

Ensure that all maintenance activities comply with company policies, industry standards, and regulatory requirements.

Maintain accurate and up-to-date maintenance records, including work orders, equipment logs, and inventory lists.

Assist in the preparation of the maintenance budget and monitor expenses to stay within budgetary constraints.

Support the Maintenance Manager in various administrative tasks as needed.

Coordinating security passes for building access

Liaising with third-party contractors as necessary

Capturing before-and-after pictures of completed tasks.

Requirements:

Diploma or equivalent; a degree in a related field is a plus.

Proven experience in maintenance coordination, FM Coordinator or a similar role.

Strong knowledge of maintenance procedures, equipment, and safety practices.

Excellent organizational and time management skills.

Proficient in using maintenance management software and other relevant computer applications.

Strong communication and interpersonal skills.

Should possess a strong understanding of Dubai's locations.

Ability to work independently and as part of a team.

Attention to detail and problem-solving skills.