Male Executive Secretary to the Director

We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.

The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly — a true multitasker who can “own” the role end-to-end.

Key Responsibilities:

• Manage complex calendars, appointments, and scheduling with high accuracy
• Handle all incoming and outgoing emails professionally and promptly
• Prepare accurate Minutes of Meeting (MOM) and track all action points
• Follow up on reports, tasks, and pending items with internal teams and stakeholders
• Coordinate efficiently with suppliers, vendors, and external partners
• Organize meetings, agendas, and documentation
• Prepare reports, summaries, and administrative documents as required
• Maintain confidential records, filing systems, and documentation
• Ensure smooth day-to-day administrative and operational coordination
• Monitor deadlines and proactively follow up to ensure timely completion of tasks
• Support management with administrative, operational, and coordination requirements
• Handle internal communication and cross-department coordination
• Manage office documentation, correspondence, and tracking systems

Requirements:

• Minimum 5+ years of experience in the same role as a Secretary / Executive Secretary (mandatory)
• Excellent command of English (spoken and written) – mandatory
• Strong administrative and organizational skills
• Advanced email and calendar management experience
• Proven experience in preparing professional MOM and reports
• Strong follow-up skills with high attention to detail
• Ability to work under pressure in a fast-paced environment
• High level of professionalism and confidentiality
• Strong coordination and stakeholder management skills
• Excellent time management and multitasking abilities
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to prioritize tasks and meet tight deadlines
• Strong communication and problem-solving skills
• Tech-savvy and highly responsive

Preferred Profile:

• Male candidate
• Highly proactive and dependable personality
• Extremely organized and detail-focused
• Fast learner with a strong sense of ownership
• Able to work independently with minimal supervision
• Professional, presentable, and disciplined
• Someone who can handle pressure and deliver consistently

What We’re Looking For:

A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.

Job Type: Full-time

Pay: AED36,000.00 - AED72,000.00 per year

Application Question(s):

• You must be based in UAE, Are you currently in UAE?
• What is your monthly current salary in AED?
• How many days you have for the notice period?
• You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?