Manager-HR & Admin

Job Description

MANAGER-HR & ADMIN

KEY RESPONSIBILITIES IN HR

A. Recruitment & Talent Acquisition

• Develop recruitment strategies based on manpower planning.
• Post job ads, source candidates, shortlist profiles, schedule interviews.
• Coordinate interviews (online/onsite) and maintain candidate pipelines.
• Conduct reference checks and verify documents.
• Prepare offer letters and ensure smooth joining.

B. Onboarding & Induction

• Conduct employee orientation and company policy briefings.
• Ensure complete documentation: ID proofs, personal data, experience letters, bank details, etc.
• Coordinate with IT/Admin for system access, ID card, SIM mapping.
• Provide HRMS/Bitrix basic training.
• Collect onboarding feedback after one week.

C. HR Operations & Attendance

• Monitor attendance through HRMS/Bitrix.
• Track daily attendance, leave, late-coming, and on-duty information.
• Maintain HR records, employee files, HR databases, and registers.
• Process payroll inputs: attendance, overtime, leave adjustments.
• Ensure accurate and timely monthly salary preparation.

D. Employee Relations & Engagement

• Act as the first point of contact for employee concerns and grievances.
• Conduct employee engagement activities, special day celebrations, and team initiatives.
• Maintain clear internal communication.
• Promote positive work culture and employee motivation programs.

E. Performance Management

• Coordinate weekly, monthly, and quarterly performance review submissions.
• Assist department heads in creating/monitoring performance KPIs.
• Manage performance improvement plans (PIP) and probation reviews.
• Maintain appraisal and documentation records.

F. Policy Management & Compliance

• Ensure employees follow company policies, rules, and code of conduct.
• Maintain HR formats, policies, appointment letters, and statutory compliance records.
• Support compliance activities (EPF/ESI attendance input, labor regulations, etc.).

G. Exit Management

• Conduct exit interviews, collect handover documentation.
• Coordinate asset return (ID, SIM, laptop).
• Manage exit formalities: relieving letter, experience certificate, F&F documentation.
• Deactivate HRMS/Bitrix access and remove from communication channels.

H. HR Reporting & MIS

• Prepare and submit weekly, monthly, and quarterly HR reports:
• WOM PPT
• MOM PPT
• HR dashboards
• Recruitment status reports
• Maintain accurate HR metrics and MIS monitoring.

KEY RESPONSIBILITIES IN ADMIN

A. Office Operations & Administration

• Manage day-to-day office activities to ensure smooth operations.
• Oversee office supplies, asset management, maintenance, and housekeeping.
• Maintain vendor relationships for office services (cleaning, maintenance, travel, transportation, utilities, etc.).
• Ensure functioning of office infrastructure—IT coordination, telephone systems, electricity, and workspace readiness.

B. People & Support Staff Management

• Supervise housekeeping staff, security personnel, drivers, and office assistants.
• Prepare staff duty rosters and ensure punctuality and performance.
• Conduct periodic training for administrative/support staff.

C. Facility & Asset Management

• Oversee building maintenance, repairs, and facility improvement tasks.
• Ensure AMC (Annual Maintenance Contract) renewals for office equipment.
• Maintain asset registers, inventory, and office equipment tracking.

D. Vendor & Purchase Coordination

• Identify, negotiate, and finalize vendors for office-related purchases and services.
• Ensure cost-effective procurement while maintaining quality.
• Monitor vendor performance and timely service delivery.

E. Compliance & Policy Implementation

• Ensure all office processes follow company policies and statutory requirements.
• Manage documentation, agreements, and compliance with safety standards.
• Support HR in implementing office discipline, attendance management, and employee support services.

F. Travel, Events & Visitor Management

• Handle employee travel arrangements (tickets, accommodation, logistics).
• Manage internal events, meetings, and conference room coordination.
• Oversee visitor management and front office operations.

G. Reporting & Documentation

• Maintain administrative MIS, expense reports, purchase logs, and vendor records.
• Submit weekly/monthly reports on admin operations, maintenance status, and cost controls.

Qualification: MBA with minimum 5 years of experience

Immediate Joining

Job Type: Full-time

Pay: From ₹35,000.00 per month

Work Location: In person