Manager of Facilities and Procurement Management Department

Job Title: Manager of Facilities and Procurement Management Department

Department: Facilities and procurement Management

College/Unit: Administration

Location: Bahrain

Introduction

The Facilities and Purchasing Management Department at Gulf University is responsible for ensuring the efficient operation, maintenance, and development of campus infrastructure, as well as the effective procurement of goods and services to support academic and administrative functions. The department plays a vital role in providing a safe, sustainable, and resource-efficient environment that enhances teaching, learning, research, and community engagement.

The Manager is expected to lead and optimize facilities operations and procurement processes, ensuring compliance with institutional policies, regulatory requirements, and international best practices, while promoting cost-efficiency, sustainability, and service excellence.

1. Expected Qualifications

• Bachelor’s degree in Facilities Management, Civil Engineering, Business Administration, Supply Chain Management, or a related field from an accredited university.
• Master’s degree in a relevant discipline (e.g., MBA, Facilities Management, or Supply Chain Management) is preferred.
• Professional certifications such as IFMA (Certified Facility Manager – CFM), CIPS (Chartered Institute of Procurement & Supply), or equivalent are an advantage.

2. Expected Experience

• Minimum of 4 years of progressive experience in facilities management, procurement, or operations management, preferably in a university or large organization.
• Proven experience in managing building operations, maintenance, space planning, and campus services.
• Strong experience in procurement processes, vendor management, contract negotiation, and supply chain operations.
• Demonstrated experience in budget planning, cost control, and financial management.
• Experience with health, safety, and environmental (HSE) regulations and compliance standards.
• Track record of managing multidisciplinary teams (technical, administrative, and support staff).
• Experience in implementing digital systems such as ERP, CAFM (Computer-Aided Facilities Management), or e-procurement platforms.
• Evidence of process improvement, operational efficiency initiatives, and sustainability practices.

3. Required Skills

• Leadership: Ability to lead diverse teams, manage operations effectively, and drive performance improvements.
• Strategic Planning: Strong ability to align facilities and procurement strategies with institutional goals.
• Financial Management: Competence in budgeting, cost optimization, and financial reporting.
• Communication: Excellent written and verbal communication skills for coordination with internal and external stakeholders.
• Negotiation Skills: Strong ability to negotiate contracts and manage supplier relationships.
• Problem Solving: Ability to address operational challenges, emergencies, and service issues efficiently.
• Project Management: Capability to manage renovation, construction, and procurement projects within timelines and budgets.
• Digital & Technical Skills: Proficiency in facilities management systems, procurement software, and Microsoft Office tools.
• Compliance & Risk Management: Strong understanding of legal, safety, and procurement compliance frameworks.
• Sustainability Awareness: Knowledge of sustainable practices in facilities and procurement.

4. Roles and Responsibilities

• Oversee the operation, maintenance, and development of university facilities, ensuring a safe and efficient environment.
• Manage procurement activities, including sourcing, purchasing, contract management, and supplier evaluation.
• Develop and implement facilities management and procurement policies, procedures, and best practices.
• Prepare and manage departmental budgets, ensuring cost control and optimal resource utilization.
• Supervise maintenance, housekeeping, security, and support service teams.
• Plan and manage infrastructure projects, renovations, and space allocation.
• Ensure compliance with health, safety, environmental, and regulatory standards.
• Establish and maintain strong relationships with vendors, contractors, and service providers.
• Implement digital solutions (e.g., ERP, CAFM systems) to improve operational efficiency.
• Monitor performance metrics and generate reports for senior management.
• Lead sustainability initiatives, including energy efficiency, waste management, and green procurement practices.
• Support university events and operations through effective facilities and logistics coordination.
• Participate in committees and contribute to institutional planning and development.

5. Documents Required

• Application Form
• Cover Letter
• Curriculum Vitae (CV)
• Copies of Academic and Professional Certificates
• Evidence of Professional Certifications (if applicable)
• Experience Certificates
• Names and contact details of three referees
• Copy of valid ID/Passport
• Any additional supporting documents relevant to the application

Job Type: Full-time

Work Location: In person