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Manager of Facilities Management

Portland, United States

The Manager of Facilities Management oversees the planning, coordination, and administration of all maintenance operations for the University’s buildings, grounds, and equipment on the University of New England Portland Campus. This role ensures that facilities are maintained to the highest standards, in compliance with institutional policies, operational procedures, and regulations.

The Manager leads and supervises a team of facilities staff, overseeing training, scheduling, performance evaluation, and staff development. They administer operating and capital budgets, coordinate preventive maintenance programs, and work closely with contractors, vendors, and University personnel to support construction, renovation, and ongoing facilities operations.

This position also manages records, reporting, and operational planning to ensure efficient workflows and high-quality service delivery. The ideal candidate will have strong leadership and technical expertise in facilities management, excellent organizational and problem-solving skills, and the ability to collaborate across teams to maintain a functional and well-maintained campus environment.

The anticipated annual salary for this position is $76,000, with total compensation ranging from $97,207 to $112,333 depending on medical and dental plans selected.

About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

Multiple health and dental plan options, plus vision coverage.
Up to 8% retirement plan match.
Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
Educational benefits:
- UNE tuition waiver for employees, spouses, and domestic partners.
- UNE tuition waiver for dependents of employees with 1 year of full-time service.
  - 50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview.

Responsibilities

Plan, implement, administer, coordinate, monitor, and evaluate maintenance programs for campus buildings, grounds, and vehicles/equipment, including the development and enforcement of operating policies, procedures, and systems.
Develop, modify, and optimize services and operational systems in alignment with institutional objectives, emerging technologies, and external regulations and standards.
Provide full supervisory leadership for staff, seasonal temporary employees, and other personnel, including training, performance evaluation, disciplinary actions, and workforce planning.
Conduct staff meetings, assign and review work, resolve complex or unusual issues, and manage staffing needs, schedules, and overtime budgets.
Administer operating and capital project budgets, recommending major purchases and resource allocations as needed.
Lead short- and long-term planning and evaluation initiatives, establish work priorities, and coordinate project schedules.
Collaborate with Environmental Health & Safety to plan and implement campus safety programs, ensuring compliance with all applicable safety and security procedures.
Assist in preparing specifications for external contract bids and serve as a liaison to monitor work performed by outside contractors.
Coordinate departmental operations with renovation and construction projects, overseeing preventive maintenance programs.
Ensure compliance with all relevant external requirements and guidelines regarding equipment operation and building occupancy.
Interact regularly with vendors, suppliers, and service contractors, including negotiating contract terms and pricing.
Collaborate with senior administrators, department heads, and other University personnel to plan, coordinate, and evaluate departmental activities, projects, and systems.
Oversee records management related to department operations and capital improvement projects, including the development and maintenance of automated inventory and work control systems.
Prepare administrative and management reports and remain current on technical and management practices relevant to assigned functions.
Perform other duties as assigned.

Qualifications

Bachelor’s degree in engineering or a related discipline, plus 6–8 years of relevant technical and supervisory experience in facilities or construction management, or an equivalent combination of education and experience that provides comparable knowledge and skills.
Proven ability to lead, motivate, and develop an effective, results-oriented team.
Broad technical expertise in facilities management, including project planning, cost estimating, oversight, materials and equipment procurement, blueprint reading, and working knowledge of skilled trades. Technical training in engineering is highly desirable.
Experience in higher education or a similar institutional setting is preferred.
Strong planning, organizational, administrative, budgetary, and personnel management skills.
Ability to collaborate effectively as part of a cross-functional management team.
Excellent interpersonal and communication skills, with the ability to work collaboratively with diverse individuals and groups across and outside the University.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

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