Manager, Provost Office COE

Manager

Department:
Centre of Excellence in Women and Child Health

Location:
Karachi, Pakistan

Introduction:
Aga Khan University, chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research and health care of international standard relevant to Pakistan and the region. The affiliated Aga Khan University Hospital (AKUH) has well-equipped investigative services and provides state-of-the-art clinical facilities. AKUH is the first hospital in Pakistan to be awarded the prestigious Joint Commission International Accreditation (JCIA) for practicing the highest internationally-recognized healthcare standards.

The Centre of Excellence in Women and Child Health aims to support the introduction, piloting and scaling-up of high quality, high impact interventions to improve maternal, newborn, child and adolescent health (MNCAH) in Pakistan by harnessing the potential of both the public and the private sector, coupled with the introduction of women and girls’ empowerment interventions.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

This is a grant-funded contractual position.

Responsibilities:
You will be responsible to:

• Overall supervision of administrative and maintenance functions to ensure proper compliance of policies and smooth operations to facilitate commencement of project activities;
• ensure resource planning and control in terms of allocation of resources, criteria for distribution, analysis of consumption patterns and measures to control resource abuse;
• lead the fleet management of the CoE research department at the field sites within and outside Karachi including owned as well as outsourced;
• supervise and assign duties to all drivers according to the requirement of research staff;
• spearheading all travel management of CoE including; hotel arrangement, accommodation and travel arrangement including road travel and air travel at national and international level;
• plan and organize Divisional Events (meetings / conferences / seminars / visits) with assistance in budgeting, logistics arrangements, financial and costing etc;
• coordinate with travel department for issuance of tickets for traveling and accommodation of guests and research staff;
• ensure maintenance of existing field offices in accordance with AKU standards;
• ensure all housing-related agreements are up to date and initiate requests for extensions or conclusions as required;
• coordinate with relevant AKU support departments for the selection and establishment of outreach (field) sites for various research projects, ensuring compliance with Housing and Construction Department guidelines;
• conduct administrative audits at the field sites (outside and within Karachi) to ensure strong administrative controls are in place with compliance of University guidelines and policies.

Requirements:
You should have:

• Master’s degree in Business/Economics/Administrative Sciences;
• 6 to 8 years of work experience on administrative position preferably at upper management level in any Health Care Organization;
• excellent communication, interpersonal, and presentation skills with the ability to describe complex ideas in clear and meaningful forms and to present data and information to various audiences;
• ability to manage time and prioritize tasks effectively;
• resilience and ability to cope up with work pressure and stringent deadlines;
• demonstrated ability to work in a professional, multi-disciplinary team as a group leader, facilitator, or participant;
• ability to manage multiple tasks simultaneously and to work under pressure with patience and poise;
• willing to travel at national and international level.
  
  Comprehensive employment reference checks will be conducted.