Manager – Real Estate Operations & Portfolio Support (Family Office)

We are seeking a highly organised and detail-oriented Manager – Real Estate Operations & Portfolio Support to oversee performance tracking, asset-level operations, reporting, and administration of the Family Office’s real estate portfolio.

Working closely with senior leadership, this role ensures that income-generating and development assets are efficiently managed, accurately monitored, and aligned with the strategic direction.

This role offers a strong blend of asset oversight, analytical responsibilities, stakeholder coordination and governance support.

Key Responsibilities:

Portfolio Operations and Reporting

• Maintain asset-level data covering leases, operating expenses, valuations, and documentation.
• Develop portfolio dashboards, KPI summaries, and quarterly performance packs.
• Support valuation cycles and maintain internal tracking tools.
• Prepare reporting materials for senior management and Investment Committee.

Asset Oversight and Management

• Monitor property-level operations including rent collection, renewals, occupancy and service delivery.
• Maintain relationships with tenants, facility managers, brokers, and other service providers.
• Review service contracts, operating costs, lease compliance, and performance risks.
• Ensure insurance coverage, regulatory compliance, HSE standards, and documentation.
• Track business plan execution, including IRR updates, actuals vs underwritten performance.

Transactional and Development Support

• Assist in acquisitions, disposals, and JV execution.
• Coordinate due diligence requirements, data room documentation, and deal execution activities.
• Monitor development progress, budgets, and milestone delivery.

Governance and Documentation

• Maintain accurate contract files, agreements, and statutory documentation.
• Support financial reconciliations, audit requests, and compliance reviews.
• Ensure alignment with internal reporting processes and approval structures.

Experience and Education:

• 8–10 years of experience in real estate operations, asset management or portfolio administration.
• Proven exposure to UAE real estate markets.
• Bachelor’s degree in Real Estate, Finance, Business, or related discipline.
• Familiarity with financial modelling, valuation concepts, and operating metrics.

Technical Skills:

• Strong MS Excel skills and comfort with portfolio tracking.
• Exposure to property or FM systems preferred.
• Knowledge of contractual review, budgeting, and lease administration.

Competencies:

• Operational discipline and structured work style.
• Strong analytical mindset with attention to detail.
• Confident stakeholder communicator with client-service approach.
• Highly organised with ability to manage multiple priorities.
• High standards of professionalism, integrity and confidentiality.