Manager, Tenant Fit-out Coordination

Join our ambitious team in a pivotal leadership role, dedicated to ensuring the seamless delivery of tenant fit-outs within our real estate portfolio. This exciting opportunity is ideal for a candidate who excels at project coordination and stakeholder management, and is passionate about driving fit-out projects from inception to completion while aligning with company standards and regulatory guidelines.

Key Responsibilities in Tenant Fit-out Project Management

• Manage and coordinate the entire tenant fit-out process for multiple properties, from leased area handing over through to opening, regardless of whether the property is operational or under construction.
• Collaborate with tenants, property owners, service providers, and the tenant coordination team to ensure tenants fit-out processes align with tenant contract agreements.
• Manage the review of the tenant fit-out technical package, ensuring compliance with property design criteria, lease agreements, and local regulations.
• Coordinate with the fit-out coordination team to provide technical guidance and support to tenants and their contractors.
• Facilitate the approval process for fit-out drawings, work permits, and related documentation.
• Act as the primary point of contact for tenants regarding fit-out requirements and procedures.
• Facilitate effective communication among tenants, contractors, consultants, property management, and relevant authorities to ensure smooth project execution.
• Organize and lead regular coordination meetings to address Fit-out progress, challenges, and changes.
• Ensure all fit-out activities comply with property’s tenant manual safety regulations, health standards, and municipal codes.
• Manage the fit-out works’ inspections to monitor progress and adherence to approved designs and schedules until final issuance of tenant installation completion certificate.
• Address and resolve non-compliance issues and coordinate with the tenant coordination team for technical solutions.
• Manage and handle tenant change requests and coordinate with facilities and operations for new provisions.
• Manage and maintain accurate records of fit-out processes, approvals, and completion reports for all properties.
• Prepare and submit progress reports, keeping management and stakeholders informed of tenants’ fit-out progress status.
• Ensure all required fit-out documents are properly submitted by the tenants and approved.
• Manage the handover process, ensuring that spaces are ready for tenant occupancy.
• Manage and oversee the conduction of final inspections of fit-out work and resolve outstanding issues before opening.
• Proactively identify and resolve issues or obstacles during the fit-out process to minimize disruptions and delays.
• Gather feedback from tenants and stakeholders to improve future fit-out coordination processes.
  
  

Essential Experience & Qualifications For Tenant Fit-out Management

• Bachelor’s degree in Architecture, Project Management, or related discipline.
• Minimum 7-10 years’ proven experience in tenant fit-out coordination, project management, or real estate development, preferably within commercial, retail, industrial, or mixed-use properties.
• Thorough understanding of fit-out processes, landlord approval workflows, building regulations, and statutory compliance in the UK real estate sector.
• Strong proficiency with project management tools, document control systems, and Microsoft Office Suite.
• Excellent written and verbal communication skills, with the ability to build positive and productive relationships across diverse teams and with external partners.
• Demonstrated success working under pressure and managing competing priorities in a dynamic environment.
• Strong planning, organizational, and problem-solving skills.
• Strong coordination and project management skills.
• Detailed knowledge of retail fit-out processes and standards.
• Excellent interpersonal and communication abilities.
• Problem-solving and conflict resolution skills.
• Familiarity with technical layouts and construction documentation.
• Degree of proficiency in spoken, written, and read
• languages:
• Arabic: Excellent (spoken, written, and reading)
• English: very Good (spoken, written, and reading)
  
  

Desired Skills And Competencies In Tenant Coordination

• Previous leadership experience in managing tenant coordination teams or fit-out projects within commercial, retail, or hospitality environments.
• Sound knowledge of construction health & safety practices, CDM regulations, and quality control procedures as applied to tenant fit-outs.
• Experience working with landlord-tenant documentation, licence to alter, and handover procedures.
• Ability to analyze and interpret fit-out drawings and technical documentation.
• Familiarity with property management platforms or ERP systems such as Yardi is an advantage.
• Commitment to promoting a collaborative, innovative, and inclusive team culture.
• Flexibility to adapt to changing business needs and project requirements.
  
  

What We Offer

• An opportunity to lead tenant coordination on landmark projects within a supportive and growth-focused real estate company.
• Competitive salary and comprehensive benefits package.
• Encouragement and support for ongoing professional development and industry training.
• A diverse and inclusive workplace that values expertise, creativity, and commitment.
  
  

How to Apply for the Tenant Fit-out Coordination Manager Role

If you are driven to deliver excellence in real estate project management and thrive in a collaborative environment, we welcome your application. Please submit your CV and a cover letter outlining your relevant experience in tenant fit-out coordination and project leadership.