Marketing Coordinator

Position Summary

The Marketing Coordinator will support the execution of marketing initiatives by working closely with Head Office and Field Force teams. This role operates in an analytical and coordination-focused capacity, ensuring smooth marketing & sales operations, accurate documentation, and effective communication across departments to help achieve organizational objectives.

Job Responsibilities

• Support decision-making processes by utilizing data analysis tools and preparing analytical reports.
• Assist in developing and maintaining interactive dashboards for Sales and Marketing teams in collaboration with the IT department.
• Provide administrative and operational support to senior leadership, including Senior Vice Presidents, Vice Presidents, General Managers, Heads of Sales, and Business Unit Heads.
• Process and submit travel and expense claims after basic validation and documentation review.
• Coordinate and manage Field Force–related dispatches, including promotional materials, samples, and other marketing tools.
• Maintain complete documentation for PSPs, advances, and settlements.
• Coordinate with the Administration and Fleet departments for submission of Field Force vehicle expense records.
• Arrange visiting cards and detailing bags for Field Force personnel.
• Compile, submit, and follow up on promotional and transfer cases from Field Force to relevant functional departments.
• Validate and submit Field Force medical insurance documentation.
• Process resignation-related information through the company portal for Field Force.

Knowledge, Skills, and Qualifications

• Bachelor’s degree from an HEC-accredited institution; a degree in Business or Public Administration is preferred.
• 2–5 years of relevant experience in documentation, coordination, or operational support roles; pharmaceutical industry experience is preferred.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Demonstrated ability to manage, analyze, and interpret data effectively using Excel worksheets and reporting tools.
• Strong organizational and multitasking skills with high attention to detail.
• Ability to remain calm under pressure and adapt to fast-paced and evolving operational requirements.
• Effective communication and coordination skills to work with cross-functional teams.