Marketing & Operations Coordinator

,LOCAL CANDIDATES-THIS IS A IN OFFICE POSITION

Overview

My Office Apps, Inc. is seeking a tech-savvy, creative, and detail-oriented Marketing and Operations Coordinator to join our growing team. This position plays a key role in supporting marketing initiatives, streamlining operational processes, and collaborating across departments—including marketing, sales, engineering, and project management.

The ideal candidate understands B2B business structure, thrives in a fast-paced environment, and brings both creativity and organizational precision to every project.

Key Responsibilities

Marketing & Communications

• Design and manage digital and email marketing campaigns using tools such as Mailchimp, HubSpot, or similar platforms.
• Create and edit marketing materials—including graphics, presentations, and collateral—using Canva and Adobe Creative Suite (Photoshop, Illustrator, InDesign).
• Maintain and enhance the company’s digital presence through social media, newsletters, and web content updates.
• Track and analyze marketing performance metrics, preparing reports and recommendations for improvement.
• Support the sales team with client outreach materials, proposals, and lead generation activities.
• Ensure brand consistency across all communications and marketing initiatives.

Operations & Administration

• Coordinate activities across departments including marketing, sales, engineering, and project management.
• Provide light accounting support, including expense tracking, purchase orders, and invoice reconciliation.
• Support leadership with scheduling, meeting coordination, internal communications, and documentation.
• Contribute to workflow optimization and process improvements using digital tools and automation systems.
• Maintain CRM accuracy and support reporting for both marketing and operations functions.

Project & Cross-Functional Support

• Collaborate with project managers on task tracking, timelines, and deliverable documentation.
• Assist teams with research, reporting, and presentation preparation for clients and leadership.
• Participate in company initiatives and special projects aimed at driving growth and operational excellence.
• Serve as a key liaison ensuring smooth communication across all business functions.

Qualifications

• Bachelor’s degree in Marketing, Business Administration, Communications, or related field.
• 2–4 years of experience in marketing coordination, operations, or project support within a B2B organization.
• Strong understanding of B2B business models, client lifecycles, and sales processes.
• Proficient with:
• Canva and Adobe Creative Suite
• Email marketing platforms (Mailchimp, HubSpot, Constant Contact, etc.)
• CRM systems (Salesforce, Zoho, or similar)
• Project management tools (Asana, Monday.com, Trello)
• Microsoft Office Suite and Google Workspace
• Excellent written and verbal communication skills with strong organizational and multitasking ability.
• Tech-savvy and eager to learn new software and systems to improve workflows.

Preferred Skills

• Familiarity with QuickBooks or other accounting software.
• Basic understanding of analytics, SEO, or online advertising platforms.
• Ability to collaborate across diverse teams and adapt to changing priorities.
• Interest in professional growth within marketing, operations, or business management.

Benefits & Building Amenities

Employee Benefits

• Comprehensive medical, dental, and vision insurance.
• Paid time off (PTO), including vacation, sick leave, and company holidays.
• Professional development opportunities .
• Employee referral program and advancement potential within the company.
• A dynamic, team-oriented culture that encourages innovation and collaboration.

Building & Workplace Amenities

• Modern office located in Irvine, CA.
• On-site gym and shower facilities to promote employee wellness.
• Yoga studio and wellness room for relaxation and health-focused breaks.
• Café and lounge areas with snacks, beverages, and space for collaboration.
• Game room, bocce ball court, putting green, and corn-hole area for team recreation.
• EV charging stations and convenient parking.
• Regular company events, team lunches, and an engaging, supportive atmosphere.

Why Join My Office Apps

At My Office Apps, you’ll join a forward-thinking, innovative company that values creativity, teamwork, and growth. You’ll have the opportunity to make an impact, work alongside cross-functional professionals, and contribute to meaningful projects that drive the company’s success.

Job Type: Full-time

Pay: $48,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person