Medical Conference Manager

Key Responsibility

• Plan, execute, and oversee all phases of medical events and conferences, from concept development to post-event evaluation.
• Coordinate with scientific committees, speakers, and moderators to manage agendas, abstracts, and presentation materials.
• Ensure compliance with CME/CPD accreditation standards and support the submission and documentation process.
• Manage project timelines, budgets, and deliverables, ensuring adherence to internal standards and client expectations.
• Liaise with healthcare authorities, sponsors, and partners, ensuring all event elements align with medical and regulatory guidelines (e.g., pharma code, MOH requirements).
• Oversee delegate registration processes, including online platforms, onsite check-in, and badge printing.
• Work closely with internal teams (design, marketing, technical, logistics) and external vendors to ensure seamless event execution.
• Conduct site visits and coordinate all onsite operations, including AV setup, stage management, signage, and exhibitor arrangements.
• Manage event communications, including speaker briefings, delegate updates, and sponsor correspondence.
• Prepare and maintain project documentation: project plans, status reports, budgets, post-event reports, and feedback summaries.
• Lead onsite team operations during the event, ensuring smooth delivery of sessions, workshops, and networking functions.
• Anticipate and manage risks or issues, providing real-time solutions and maintaining a high level of professionalism.

Required Experience

• Minimum 2 years of experience in project management within the medical conferences, healthcare exhibitions, or pharmaceutical events domain.
• Proven track record in managing end-to-end event execution including budgeting, logistics, delegate management, and post-event reporting.
• Strong familiarity with CME/CPD accreditation processes, speaker management, and handling scientific committee protocols.
• Experience working with medical associations, healthcare professionals, and international faculty is highly preferred.
• Solid understanding of regulatory guidelines related to healthcare events (e.g., pharma compliance, MOH/UAE regulations, GDPR).
• Ability to coordinate with cross-functional teams, including design, marketing, registration, and AV/tech teams.
• Proficiency in tools like project management software, CRM systems, and event registration platforms.
• Demonstrated ability to handle tight timelines, multi-track agendas, and onsite troubleshooting with professionalism.
• Excellent communication, negotiation, and stakeholder management skills.
• Willingness to travel and work extended hours during event periods.

Job Type: Full-time

Application Question(s):

• What is your salary expectation in AED?
• How many years of project management experience do you have in Conferences?
• How many conferences do you manage end to end in year?

Education:

• Bachelor's (Preferred)